Executive Assistant & Project Manager to Chief Executive Officer - K12

Queen Elizabeth's Global Schools; Dubai; On-site; AED 180,000 - 300,000; Full time

Job summary

Queen Elizabeth's Global Schools in Dubai seeks an Executive Assistant & Project Manager to the CEO. You will provide confidential executive support and drive cross-functional projects to completion, ensuring strategic priorities are met across the organisation.

The role combines high discretion with strong organisation and stakeholder management, including governance meetings and events planning.

Qualifications

• Degree in a relevant discipline.
• 3+ years' experience supporting senior executives and/or managing projects in a fast-paced environment.
• Exceptional attention to detail, organisational, interpersonal, and communication skills.
• Advanced proficiency in Microsoft Office (especially Excel, Outlook, PowerPoint).
• Discreet, dependable, and highly detail oriented.
• Ability to anticipate needs, think strategically, and work with minimal supervision.
• Experience in K-12 education or working with education sector clients.
• Familiarity with MS Teams, Outlook, SharePoint & Accounting Softwares
• Knowledge of another language.

Responsibilities

• Manage the CEO's schedule, communications, meetings, and travel logistics to optimise productivity.
• Act as gatekeeper and liaison between the CEO and internal/external stakeholders.
• Provide full secretarial support including agenda preparation, minute taking, action tracking, and event planning.
• Draft internal and external correspondence, briefings, and presentations on behalf of the CEO.
• Handle confidential matters with utmost discretion, diplomacy, and trustworthiness.
• Coordinate CEO-led events, visits to schools and strategic partners, and governance meetings.
• Support personal administrative tasks and logistics, where required.
• Track and manage key projects and milestones across functions and geographies.
• Coordinate with multiple stakeholders to prepare and maintain project documentation, timelines, and dashboards.
• Actively support the CEO in daily operational planning and follow-up on strategic items.
• Implement systems and processes to streamline workflows and standardise executive operations.
• Support reporting, data collation, and research to inform executive decision-making.
• Undertake tasks to support Queen Elizabeth’s Global Schools Team, ensuring alignment with priorities.

Skills

Executive support

Project management

Stakeholder management

Attention to detail

Discretion

Microsoft Office

MS Teams

SharePoint

Language skills

Education

Bachelor's degree

Tools

Microsoft Office

MS Teams

SharePoint

Accounting software

Job description

The Executive Assistant & Project Manager to the Chief Executive Officer provides comprehensive executive and secretarial support to the Chief Executive Officer while also driving the tracking and delivery of key projects across the organisation. The role combines a high level of discretion, organisation, and stakeholder management with the ability to coordinate cross-functional projects, ensuring the CEO's priorities are met and strategic initiatives are followed through to completion.

Key Responsibilities

Executive Support to the CEO

• Manage the CEO's schedule, communications, meetings, and travel logistics to optimise productivity and ensure strategic priorities are met.
• Act as gatekeeper and liaison between the CEO and internal/external stakeholders, including governing body members and school leadership teams.
• Provide full secretarial support including agenda preparation, minute taking, action tracking, and event planning.
• Draft internal and external correspondence, communications, briefings, and presentations on behalf of the CEO.
• Handle confidential matters with utmost discretion, diplomacy, and trustworthiness.
• Coordinate CEO-led events, visits to schools and strategic partners, and regular governance meetings.
• Support personal administrative tasks and logistics, where required.

Project & Operational Management

• Track and manage key projects and milestones, ensuring follow-through and timely delivery across functions and geographies.
• Coordinate with multiple stakeholders to prepare and maintain project documentation, timelines, and dashboards.
• Actively support the CEO in daily operational planning, preparation for meetings, and follow-up on strategic items.
• Implement systems and processes to streamline workflows and standardise executive operations.
• Support reporting, data collation, and research to inform executive decision-making.
• Undertake tasks to support members of the Queen Elizabeth’s Global Schools Team, ensuring alignment with divisional priorities and timelines.

Skills, Attributes & Qualifications

• Degree in a relevant discipline.
• 3+ years' experience supporting senior executives and/or managing projects in a fast-paced environment.
• Exceptional attention to detail, organisational, interpersonal, and communication skills.
• Advanced proficiency in Microsoft Office (especially Excel, Outlook, PowerPoint).
• Discreet, dependable, and highly detail oriented.
• Ability to anticipate needs, think strategically, and work with minimal supervision.
• Experience in K-12 education or working with education sector clients.
• Familiarity with MS Teams, Outlook, SharePoint & Accounting Softwares
• Knowledge of another language.

Personal Characteristics

• Confident, calm, and composed under pressure.
• Professional and polished, with high emotional intelligence.
• Adaptable, proactive, and always one step ahead.
• Enjoys multitasking, problem-solving, and taking ownership.

Queen Elizabeth’s Global Schools, is an equal opportunities employer and is deeply committed to safeguarding our students, ensuring their safety and wellbeing. We expect all staff and members of our community to share this commitment and to promptly report any concerns about a student’s or community member’s safety or wellbeing. In accordance with our Safer Recruitment Policy, all applicants must be willing to undergo rigorous child protection screening, including checks with past employers and providing police clearance certificates from all countries that the applicant has resided in. The full Safer Recruitment Policy can be viewed on our website.