Store Administrator - Cash Office and Inventory

AlFuttaim; Dubai; On-site; AED 50,000 - 78,000; Full time

Job summary

Al-Futtaim is hiring a Store Administrator - Cash Office and Inventory in Dubai to support cash office administration, daily reconciliation, and inventory reporting. The role focuses on maintaining accurate financial records, documenting inventory movements, and ensuring cash handling controls are followed in a busy retail environment.

The ideal candidate brings 1–2 years of relevant experience, strong numerical accuracy, proficiency in Excel, and familiarity with store management systems.

Qualifications

• 1–2 years experience in a retail cash office or inventory administration role.
• Previous cash office or transaction reconciliation experience.
• Basic understanding of inventory control and stock reporting.
• Strong numerical accuracy and attention to detail.
• Ability to identify discrepancies in financial or inventory records.
• Familiarity with cash-handling procedures and retail controls.
• Working knowledge of Microsoft Excel.

Responsibilities

• Support day-to-day activities within the store administration and cash office functions.
• Assist colleagues in following approved cash-handling, administrative, and control procedures.
• Complete daily cash reconciliation and verify collections against system records.
• Reconcile credit card transactions and investigate discrepancies when identified.
• Post required reconciliation entries accurately into the relevant retail or financial system.
• Ensure daily collections are prepared and banked according to established procedures.
• Monitor store inventory reports on daily and weekly cycles.
• Identify inventory variances, missing information, or unusual movements requiring follow-up.
• Coordinate with relevant store teams to ensure corrective inventory actions are completed within required timelines.
• Maintain accurate administrative, cash office, and inventory records.
• Archive store documentation systematically so records can be retrieved quickly when required.
• Protect financial and operational documents from loss, unauthorized access, or improper handling.
• Support internal and external audit requirements by preparing requested records and providing relevant information.
• Assist auditors with document retrieval and clarification of store administration procedures.
• Follow company controls designed to minimize cash losses, processing errors, and documentation gaps.
• Maintain accurate logs and supporting evidence for reconciliation, inventory, and administrative activities.
• Escalate unresolved cash, credit card, inventory, or documentation discrepancies to the appropriate supervisor.
• Use Excel and store systems to maintain reports and support routine administrative analysis.
• Contribute to an orderly cash office and administration environment that supports efficient store operations.

Skills

Cash office admin

Reconciliation

Excel

Inventory reporting

Auditing support

Store operations

Documentation management

Cash handling controls

Credit card reconciliation

Analytical accuracy

Job description

Job Snapshot

Role: Store Administrator - Cash Office and Inventory

Location: Dubai, United Arab Emirates

Industry: Retail

Function: Administrative Support

Experience: 1 to 2 years

Job Type: Full-time

Position Overview

Store Administrator - Cash Office and Inventory in Dubai, United Arab Emirates is a Retail opportunity focused on cash office administration, daily reconciliation, inventory reporting, document control, and audit support. Al-Futtaim is hiring an organized retail administration professional to help maintain accurate financial records, monitor store inventory documentation, support cash-handling controls, and ensure smooth day-to-day administrative operations.

Job Details

Country: United Arab Emirates

City: Dubai

Industry: Retail

Function: Administrative Support

Salary: 4500-7000 Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer.

Gender: Any

Candidate Nationality: Any

Job Type: Full-time

Role Context

The Store Administrator will support the administrative and cash office activities that keep daily retail operations accurate, controlled, and well documented. The position works closely with store teams to ensure cash and card transactions are reconciled, collections are deposited correctly, inventory reports are reviewed, and operational documents remain available for audit and internal reference. Accuracy is particularly important in this role because errors in reconciliation, record keeping, inventory reporting, or document handling can directly affect store controls and financial reporting. The successful candidate will help reduce operational risk by following approved procedures consistently and identifying discrepancies that require timely corrective action.

Key Responsibilities

• Support day-to-day activities within the store administration and cash office functions.
• Assist colleagues in following approved cash-handling, administrative, and control procedures.
• Complete daily cash reconciliation and verify collections against system records.
• Reconcile credit card transactions and investigate discrepancies when identified.
• Post required reconciliation entries accurately into the relevant retail or financial system.
• Ensure daily collections are prepared and banked according to established procedures.
• Monitor store inventory reports on daily and weekly cycles.
• Identify inventory variances, missing information, or unusual movements requiring follow-up.
• Coordinate with relevant store teams to ensure corrective inventory actions are completed within required timelines.
• Maintain accurate administrative, cash office, and inventory records.
• Archive store documentation systematically so records can be retrieved quickly when required.
• Protect financial and operational documents from loss, unauthorized access, or improper handling.
• Support internal and external audit requirements by preparing requested records and providing relevant information.
• Assist auditors with document retrieval and clarification of store administration procedures.
• Follow company controls designed to minimize cash losses, processing errors, and documentation gaps.
• Maintain accurate logs and supporting evidence for reconciliation, inventory, and administrative activities.
• Escalate unresolved cash, credit card, inventory, or documentation discrepancies to the appropriate supervisor.
• Use Excel and store systems to maintain reports and support routine administrative analysis.
• Contribute to an orderly cash office and administration environment that supports efficient store operations.

Ideal Profile

This position is suitable for a detail-oriented retail administration professional who is comfortable working with cash records, reconciliations, inventory information, and store documentation.

• 1 to 2 years of experience in a retail cash office, store administration, accounts support, or inventory administration role.
• Previous cash office or transaction reconciliation experience.
• Basic understanding of inventory control and stock reporting.
• Strong numerical accuracy and attention to detail.
• Ability to identify discrepancies in financial or inventory records.
• Familiarity with cash-handling procedures and retail controls.
• Working knowledge of Microsoft Excel.
• Comfortable using retail, accounting, or store management systems.
• Ability to organize and archive documentation systematically.
• Understanding of audit requirements and the importance of maintaining complete supporting records.
• Able to follow established procedures consistently in a busy retail environment.
• Good organizational skills for managing several daily administrative tasks.
• Reliable approach to confidential financial and operational information.
• Ability to cooperate effectively with store teams, finance colleagues, and auditors.

Skills Set

• Retail administration
• Cash office operations
• Cash reconciliation
• Credit card reconciliation
• Daily banking
• Cash handling controls
• Store administration
• Inventory reporting
• Inventory monitoring
• Stock control
• Reconciliation entries
• Retail systems
• Microsoft Excel
• Document archiving
• Records management
• Audit support
• Internal audit coordination
• External audit support
• Financial documentation
• Inventory documentation
• Transaction verification
• Discrepancy investigation
• Administrative controls
• Store reporting
• Data accuracy
• Record retrieval
• Retail operations support

Why Join Us

This role offers practical exposure to several important areas of Retail operations, including cash control, inventory administration, reconciliation, audit preparation, and store documentation. It provides a strong foundation for professionals who want to develop further into retail administration, finance support, inventory control, or store operations.

Working within Al-Futtaim also provides experience in a structured retail environment where accurate controls and reliable administration support daily commercial performance.

The position allows the successful candidate to build deeper knowledge of store systems, transaction processing, stock reporting, and audit requirements while contributing directly to efficient store operations.

About the Company

Al-Futtaim is a diversified, privately held regional business headquartered in Dubai, United Arab Emirates, with operations across automotive, financial services, real estate, retail, and healthcare. Established in the 1930s, the group operates across more than 20 countries and manages partnerships with internationally recognized brands. Through its retail businesses, Al-Futtaim continues to develop established and emerging brands while investing in customer experience, operational efficiency, store performance, and long-term workforce development.