Spare Parts Coordinator

TECNIMONT; Abu Dhabi; On-site; AED 360,000 - 480,000; Full time

Job summary

TECNIMONT Abu Dhabi is seeking an experienced Spare Parts & Materials Specialist for EPC Oil & Gas projects. You will prepare spare parts plans, coordinate with stakeholders, and ensure timely approval, purchase, and handover of spares to clients.

Requirements include a Bachelor’s Degree or Diploma in Engineering and a minimum of 10 years of relevant experience on EPC Oil & Gas/refinery projects, with strong communication and teamwork skills to drive timely procurement and delivery.

Qualifications

• Bachelor’s degree or diploma in engineering.
• Minimum 10 years of work experience.
• Significant experience on EPC Oil & Gas projects / Refinery.

Responsibilities

• Prepare and submit to company the spare parts plan at the start of each project.
• Coordinate with different stakeholders to have a smooth spare parts review and approval, purchase of approved spares, delivery and hand over to client all approved spares.
• Identifying PO items which will require spare parts and liaise with company for the final list of applicable spare parts list items.
• Instruct engineering and vendors on the spare parts list requirements as per company procedures.
• Obtains the RSPL from vendors and review document thoroughly before submitting to company for approval.
• Review of the spare parts document which includes purchase order, data sheets, drawings, P&ID, bill of materials, nameplate details, priced spare parts list and catalogues.
• Advise vendors for spare requirements as per company spare parts guidelines.
• Coordinates with engineering team during technical review and approval of the spare parts document.
• Resolves any queries or deficiencies in the spare parts document as identified by company materials standardization division.
• Preside on weekly or bi‑weekly spare parts status meeting with stakeholders.
• Provides reports and updates of the spare parts to company and engineering team.
• Submit all approved spare parts document to company accordingly and timely.
• Review file for purchase from company for approved spare parts list before requesting PR/PO for the approved spare parts lists.
• Follow the spare parts delivery and prepare materials for hand over to company.
• Hand over to company the spare parts complete with necessary documents.

Skills

Communication skills

Attention to detail

Stakeholder coordination

Teamwork

Education

Bachelor’s Degree or Diploma in Engineering

Job description

Job type/Contract:

Contractual. Start on as soon as possible

Duration:

22 months (Extendable)

Salary range:

Excellent salary package with benefits.

Duties and responsibilities

• Prepare and submit to company the spare parts plan at the start of each project.
• Coordinate with different stakeholders to have a smooth spare parts review and approval, purchase of approved spares, delivery and hand over to client all approved spares.
• Identifying PO items which will require spare parts and liaise with company for the final list of applicable spare parts list items.
• Instruct engineering and vendors on the spare parts list requirements as per company procedures.
• Obtains the recommended spare parts list (RSPL) from vendors and review document thoroughly before submitting to company for approval.
• Review of the spare parts document which includes purchase order, data sheets, drawings, P&ID, bill of materials, nameplate details, priced spare parts list and catalogues.
• Advise vendors for spare requirements as per company spare parts guidelines.
• Coordinates with engineering team during technical review and approval of the spare parts document.
• Resolves any queries or deficiencies in the spare parts document as identified by company materials standardization division.
• Preside on weekly or bi‑weekly spare parts status meeting with stakeholders.
• Provides reports and updates of the spare parts to company and engineering team.
• Submit all approved spare parts document to company accordingly and timely.
• Review file for purchase from company for approved spare parts list before requesting PR/PO for the approved spare parts lists.
• Follow the spare parts delivery and prepare materials for hand over to company.
• Hand over to company the spare parts complete with necessary documents.

Knowledge & Qualifications

• Bachelor’s Degree or Diploma in any Engineering.

Experience

• Minimum of 10 year's work experience.
• Significant experience in in a similar position on EPC Oil & Gas projects / Refinery.

Skills and Abilities

• Excellent communications and interpersonal skills
• Attention to detail, management skills.
• Team-oriented skills, self-motivation, and direction, with strong bias toward timely performance and problem resolution.
• Attention to detail and management skills.