Shipping & Chartering Admin

Client of AQJOBS; Ras Al Khaimah; On-site; AED 89,280 - 156,240; Full time

Job summary

Client of AQJOBS is seeking an organized Shipping Admin to support commercial shipping and maritime operations in the UAE. The role covers documentation, chartering administration, vessel operations, and compliance across internal departments and external authorities.

The ideal candidate will manage shipping documentation, assist audits, and contribute to business development in the Middle East. A 2–5 year background in shipping administration is preferred and proficiency in MS Office is

Qualifications

• Bachelor's degree in a relevant discipline and 2-5 years shipping admin experience.
• Experience with shipping documentation and commercial contracts preferred.
• Knowledge of Charter Party Agreements and maritime documentation is a plus.
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).

Responsibilities

• Act as the authorized representative of the Group Company in the UAE for commercial shipping operations, vessel fixtures and maritime transactions.
• Prepare, review, execute and coordinate Charter Party Agreements, shipping contracts, deeds and other documents.
• Coordinate with ship owners, charterers, brokers, agents and legal teams for documentation and operational requirements.
• Affix the Company’s official seal on authorized documents.
• Maintain records of charter agreements, vessel documents, contracts and corporate records.
• Assist with shipping administration, vessel documentation and port-related paperwork.
• Support audits by preparing required documentation and responding to queries.
• Coordinate with Operations, Finance, Commercial, Legal, and Administration.

Skills

Shipping administration

Chartering

Maritime operations

Document management

Coordination

MS Office

Communication

Independent work

Education

Bachelor's degree in Business Administration

Bachelor's degree in Shipping

Bachelor's degree in Logistics

Bachelor's degree in Maritime Studies

Tools

Danaos Shipping System

Shipping ERP software

Job description

Job Summary

We are looking for a highly organized and detail-oriented Shipping amp Chartering Admin to support our commercial shipping and maritime operations in the UAE The ideal candidate will have experience in shipping documentation chartering administration vessel operations maritime contracts corporate administration and compliance The role requires excellent coordination skills document management expertise and the ability to liaise with internal departments external stakeholders banks auditors and government authorities The successful candidate will play a key role in ensuring smooth execution of shipping operations maintaining accurate documentation supporting audits and contributing to business development initiatives across the Middle East

Key Responsibilities

Act as the authorized representative of the Group Company in the UAE for commercial shipping operations vessel fixtures and maritime transactions Prepare review execute and coordinate Charter Party Agreements shipping contracts deeds and other commercial shipping documents Ensure timely execution of vessel fixture documentation in compliance with company policies and authorization procedures Coordinate with ship owners charterers brokers agents and legal teams for documentation and operational requirements Affix the Company s official seal chop on authorized documents to ensure legal validity and compliance Maintain accurate records of charter agreements vessel documents commercial contracts and corporate records Handle document submissions and collections with auditors banks company secretaries and government authorities Assist with shipping administration vessel documentation port-related paperwork and operational coordination Support audit processes by preparing required documentation and responding to auditor queries Maintain knowledge of the Danaos Shipping Management System and assist in generating operational and accounting-related information Ensure proper filing document control and record management in accordance with company policies Coordinate with internal departments including Operations Finance Commercial Legal and Administration Conduct market research and identify business development opportunities within the Middle East shipping and logistics sector Build and maintain professional relationships with clients shipping agents brokers and industry stakeholders Prepare reports correspondence meeting minutes and administrative documentation as required Perform any additional administrative or operational duties assigned by management

Qualifications

Bachelor's Degree in Business Administration, Shipping, Logistics, Maritime Studies, Commerce, or a related discipline. 2 - 5 years of experience in Shipping Administration, Chartering, Maritime Operations, Logistics, or Vessel Operations. Experience handling shipping documentation and commercial contracts is highly preferred. Knowledge of Charter Party Agreements and maritime documentation will be an advantage. Familiarity with the Danaos Shipping System or similar shipping ERP software is preferred. Strong knowledge of Microsoft Office (Excel, Word, Outlook, PowerPoint). Excellent communication and organizational skills. Strong attention to detail and document management skills. Ability to work independently and manage multiple priorities. Professional attitude with excellent interpersonal and coordination skills.