Senior Specialist - Media Billing Operations

Talabat; Dubai; On-site; AED 156,000 - 223,000; Full time

Job summary

talabat is seeking a Senior Specialist - Media Billing Operations in Dubai to manage the financial administration of advertising activations, from booking through to invoicing and collections. You will ensure accurate booking-to-invoice matching, monitor spend, and coordinate with media, finance, partners, and suppliers to improve billing controls across multiple markets.

The role requires 3-4 years of experience in digital media payments and billing, strong Excel/Sheets skills, and familiarity

Qualifications

• 3-4 years of experience in digital media payments and billing operations.
• Experience in a media agency environment is preferred.
• Proficiency with Excel/Sheets for data, forecasting and reporting.

Responsibilities

• Receive and verify media bookings with accuracy and completeness.
• Match orders to campaigns and insertion orders; maintain records.
• Coordinate with Finance to ensure invoices are generated accurately and on schedule.
• Monitor spend, identify discrepancies, and support month-end reconciliation.
• Collect invoices from Finance and distribute to partners and suppliers.
• Use Salesforce/CRM tools to maintain commercial records and reporting.

Skills

Media billing

Accounts receivable coordination

Salesforce

Microsoft Excel

Google Sheets

Billing administration

Campaign reconciliation

Forecasting

Invoice management

Payment collections

CRM systems

Data accuracy

Tools

Salesforce

HubSpot

CRM systems

Microsoft Excel

Google Sheets

Job description

Job Snapshot

Role: Senior Specialist - Media Billing Operations

Location: Dubai, United Arab Emirates

Industry: Marketing and Advertising

Function: Accounting-Finance

Experience: Minimum 3-4 years

Job Type: Full-time

Position Overview

Senior Specialist - Media Billing Operations in Dubai, United Arab Emirates is a Marketing and Advertising opportunity focused on media bookings, billing, invoicing, reconciliation, financial forecasting, Salesforce, campaign documentation, and supplier collections. talabat is hiring an experienced media operations professional to manage the financial administration of advertising activations, ensure accurate booking-to-invoice matching, and improve billing control across partner and supplier relationships.

Job Details

Country: United Arab Emirates

City: Dubai

Industry: Marketing and Advertising

Function: Accounting-Finance

Salary: 14000-20000 Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer.

Gender: Any

Candidate Nationality: Any

Job Type: Full-time

Role Context

The Senior Specialist - Media Billing Operations will support the commercial and financial execution of media campaigns by ensuring that bookings, insertion orders, invoices, campaign evidence, and collections are accurately tracked from activation through reconciliation. The role sits between media, finance, partner, and supplier teams and requires strong control over documentation, deadlines, and financial accuracy. By reducing discrepancies and improving month-end readiness, the specialist helps protect revenue recognition, accelerate collections, and create a more reliable operating process for advertising investments.

Key Responsibilities

• Receive and sort incoming media bookings with close attention to accuracy and completeness.
• Validate partner and supplier information and request missing documentation when required.
• Match booking orders against the relevant media campaigns and advertising activations.
• Maintain complete and current records for all media bookings.
• Create insertion orders aligned with approved bookings and campaign requirements.
• Distribute insertion orders to relevant teams so media campaigns can be implemented correctly.
• Review booking orders and supporting documents for validity before further processing.
• Monitor advertising spend and investment values to identify financial discrepancies.
• Investigate mismatches between booked media investments, actual spend, and invoiced amounts.
• Coordinate with Finance teams to ensure invoices are generated accurately and on schedule.
• Collect completed invoices from Finance and distribute them to partners and suppliers as required.
• Review invoices for completeness and accuracy before external circulation.
• Handle supplier questions involving billing, invoices, payments, or supporting documentation.
• Act as the main point of contact for billing and invoicing inquiries linked to media activations.
• Follow up consistently on unresolved supplier billing concerns until closure.
• Track outstanding payments and support collection activities with external suppliers.
• Prepare monthly reports covering invoice status, outstanding invoices, distributed invoices, and collections.
• Support month-end reconciliation by ensuring all relevant financial records and supporting evidence are available.
• Collect screenshots and other proof of campaign execution for completed media activations.
• Maintain organized documentation linking campaign delivery with bookings, insertion orders, invoices, and proof of execution.
• Provide the wider team with financial and administrative inputs needed to support campaign implementation.
• Ensure campaign discussions, decisions, and agreed actions are documented and followed through.
• Support the line manager with implementation plans aligned with campaign objectives.
• Communicate relevant billing and financial information clearly to business, media, and finance stakeholders.
• Use Salesforce to maintain commercial records, monitor workflow progress, and support reporting.
• Apply Excel and Google Sheets for reconciliation, tracking, forecasting, and monthly reporting.
• Contribute to financial forecasting related to media investments, expected invoices, and collections.
• Identify recurring process inefficiencies and recommend more streamlined billing workflows.
• Apply AI tools and automation where appropriate to reduce repetitive administrative work and improve daily productivity.

Ideal Profile

Candidates should bring at least 3-4 years of experience managing digital media payments, billing operations, invoicing, or related financial administration. Previous experience within a media agency environment is strongly preferred. A proven record of handling invoices, booking documentation, reconciliation, and supplier billing is essential. Candidates should understand how advertising investments move from booking and campaign activation through invoicing, financial reconciliation, and collection. Strong organization and attention to detail are critical because the role requires managing multiple bookings, financial records, deadlines, and external stakeholders simultaneously. The successful candidate should be capable of identifying discrepancies early and following them through to resolution. Proficiency in Microsoft Excel and Google Sheets is required for data organization, financial tracking, forecasting, and reporting. Experience using Salesforce, HubSpot, or similar CRM and business systems is also important. Candidates should communicate effectively across both commercial and finance functions and be comfortable coordinating with agency teams, partners, suppliers, and internal stakeholders. Experience working across multiple markets would be advantageous. The role also requires initiative and practical problem-solving ability. Candidates should be able to resolve complex issues with limited supervision while maintaining reliable follow-up and accurate documentation.

Skills Set

• Media billing
• Media finance operations
• Digital media payments
• Invoice management
• Billing administration
• Media bookings
• Insertion orders
• Campaign reconciliation
• Financial reconciliation
• Financial forecasting
• Advertising spend tracking
• Media investment tracking
• Supplier invoicing
• Partner invoicing
• Accounts receivable coordination
• Payment collections
• Month-end reconciliation
• Proof of execution
• Campaign documentation
• Billing discrepancy resolution
• Supplier billing support
• Invoice validation
• Booking validation
• Salesforce
• HubSpot
• CRM systems
• Microsoft Excel
• Google Sheets
• Financial reporting
• Monthly invoice reporting
• Campaign operations
• Media campaign implementation
• Partner communication
• Supplier management
• Cross-functional coordination
• Process improvement
• Workflow automation
• AI-enabled workflows
• Data accuracy
• Deadline management

Why Join Us

Digital advertising operations depend on accurate financial controls behind every campaign, making media billing specialists essential to revenue quality, supplier relationships, and smooth month-end execution. This role offers exposure to the commercial and financial mechanics of media activations rather than limiting responsibility to invoice processing alone. At talabat, the position combines advertising operations, finance coordination, supplier management, Salesforce, reconciliation, forecasting, and process automation. This breadth can support progression into media operations, commercial finance, advertising revenue operations, billing management, or broader marketplace monetization roles.

About the Company

talabat is a leading online food, grocery, and local delivery platform in the Middle East and part of the Delivery Hero Group. The company operates a large digital marketplace supported by regional commercial, advertising, finance, product, and operations teams that connect customers with restaurants, retailers, and other partners across multiple markets.