Media Billing Specialist - Advertising Operations

Talabat Holding; Dubai; On-site; AED 70,000 - 110,000; Full time

Job summary

Talabat is seeking a Media Billing Specialist - Advertising Operations in Dubai, UAE to manage the financial and administrative workflows supporting media campaigns and activations.

You will handle bookings, invoices, reconciliation, and reporting across finance, agency, partner and supplier teams to ensure accuracy and timeliness.

The role requires 3-4 years in digital media payments and a proactive, detail-oriented mindset.

Qualifications

• Minimum 3-4 years of experience supervising and managing digital media payments.
• Proven experience in billing and invoice management.
• Strong financial forecasting and reconciliation capabilities.
• Experience collaborating with media agencies and cross-functional teams.

Responsibilities

• Receive and sort media bookings accurately.
• Verify partner and supplier information for bookings.
• Create insertion orders and track against bookings.
• Follow up on invoices and ensure timely payment.
• Maintain documentation for media campaigns and results.
• Collaborate with finance, agency and partner teams.

Skills

Digital media payments

Billing and invoicing

Forecasting

Reconciliation

Cross-functional collaboration

Attention to detail

Tools

Excel

Google Sheets

Salesforce

HubSpot

Job description

Media Billing Specialist - Advertising Operations Job Snapshot
Role: Media Billing Specialist - Advertising Operations
Location: Dubai, UAE
Industry: Internet
Function: Media Planning and Buying
Experience: 3-4 years minimum in digital media payments
Job Type: Full Time

talabat is hiring a Media Billing Specialist - Advertising Operations in Dubai, UAE to manage the financial and administrative workflows supporting media campaigns and advertising activations. The role covers media bookings, insertion orders, supplier invoicing, payment follow-up, reconciliation, financial forecasting, campaign documentation, and reporting. Working across media, finance, agency, partner, and supplier teams, the successful candidate will ensure bookings and invoices are accurate, properly documented, and processed within required deadlines.

Job Details
Country: UAE
City: Dubai
Industry: Internet
Function: Media Planning and Buying
Salary: Not disclosed
Gender: No Preference
Candidate Nationality: Not specified
Job Type: Full Time
Work Arrangement: On-site

Media Booking and Campaign Administration

• Receive and accurately sort incoming media bookings.
• Verify that partner and supplier information is accurate and complete.
• Request missing information required to process bookings.
• Track and match booking orders with the appropriate media activations.
• Maintain and update documentation relating to media bookings.
• Validate booking orders and supporting documentation.
• Create insertion orders and ensure they are correctly matched to bookings.
• Distribute insertion orders to relevant team members for campaign implementation.
• Support the team with information and resources required for campaign execution.
• Document relevant campaign discussions and ensure agreed actions are appropriately tracked.
• Collect screenshots and other proof of campaign and activation execution.

Billing and Invoice Management

• Follow up with finance teams on the timely and recurring creation of invoices.
• Collect completed invoices from finance teams and share them with relevant partners and suppliers.
• Review invoices for accuracy and completeness before distribution.
• Address supplier billing and invoicing concerns.
• Serve as a primary point of contact for billing and invoicing inquiries.
• Verify the validity of booking orders and invoices.
• Communicate relevant billing and invoicing information to key stakeholders.
• Track missing, completed, and distributed invoices.
• Follow up on payment collection from suppliers.

Financial Control and Reconciliation

• Monitor financial discrepancies between advertising spend and investment.
• Investigate inconsistencies and support their resolution.
• Apply financial forecasting and reconciliation skills to media investment activity.
• Maintain reliable financial records associated with advertising activations.
• Ensure billing information is complete and accurately aligned with the corresponding media bookings.
• Escalate unresolved discrepancies with appropriate context and supporting information.

Reporting and Tracking

• Prepare monthly reports covering invoicing status.
• Track missing invoices and outstanding actions.
• Maintain records of invoices already issued and shared.
• Monitor completion of billing activities against required deadlines.
• Use Excel and Google Sheets for data organization, tracking, reconciliation, and reporting.
• Maintain accurate information within Salesforce or other relevant business systems.

Campaign Support

• Support the line manager and wider team in delivering implementation plans aligned with campaign objectives.
• Coordinate with relevant stakeholders to provide inputs required for campaign delivery.
• Maintain clear documentation of agreed activities and follow-up actions.
• Build effective working relationships with agency and partner teams.
• Collaborate across business and finance functions to resolve operational issues efficiently.

Required Experience and Skills

• Minimum 3-4 years of experience supervising and managing digital media payments.
• Proven experience in billing and invoice management.
• Previous media agency experience is preferred.
• Strong financial forecasting and reconciliation capabilities.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple processes, priorities, and deadlines simultaneously.
• Strong written and verbal communication skills.
• Ability to communicate effectively across business and finance functions.
• Experience collaborating within large teams.
• Experience working across different markets is beneficial.
• Strong problem-solving skills with the ability to resolve complex issues with minimal supervision.
• Proactive approach with the ability to take initiative and follow issues through to resolution.

Systems and Digital Skills

• Microsoft Excel.
• Google Sheets.
• Salesforce.
• CRM and business systems such as HubSpot or similar platforms.
• Ability to learn new systems quickly.
• Practical ability to use AI and implement workflows that improve the efficiency of recurring tasks.

Key Competencies Reliability and accuracy are central to this role. The successful candidate should consistently follow established processes, meet deadlines, and maintain accurate financial and campaign records. The position also requires a collaborative mindset, careful handling of data, proactive problem-solving, and the ability to identify discrepancies before they affect downstream billing or campaign processes.

About talabat talabat is part of the Delivery Hero Group, an international local delivery platform. Through the wider Delivery Hero network, talabat operates within a technology-driven ecosystem focused on convenient local delivery services across its markets.