Senior Records & Scanning Specialist

Wasl Group; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Wasl Group in Dubai is seeking a Senior Officer Scanning to coordinate scanning, indexing, uploading, filing and retrieval of lease documents for residential, commercial and industrial properties.

The role maintains accurate records, logs, and supports audits while ensuring information security and timely retrieval. 1–3 years' experience in document handling and an eye for detail are essential.

Qualifications

• Professional diploma in Business Administration, Records Management, Information Management or related field.
• 1-3 years of experience in document scanning, records management, filing, archiving, or administration.
• Experience handling physical and electronic documents.
• Knowledge of document scanning, indexing, filing, retrieval, and tracking practices.
• Experience using scanning equipment, shared servers, and document management systems.
• Good attention to detail, organization, follow-up, and communication skills.
• Ability to handle confidential information and meet service timelines.
• Bachelor’s degree in related field is desirable.

Responsibilities

• Coordinate daily scanning, indexing, uploading, and filing of lease agreements and related documents.
• Check scanned documents for completeness, legibility, indexing accuracy, and filing.
• Complete scanning, uploading, and filing within three working days of receiving documents.
• Maintain original lease, landlord documents and records for all properties.
• Maintain logs of document movement and filing status.
• Respond to retrieval requests within three working days.
• Retrieve and issue active and archived files within defined timeframes.
• Track original documents issued to departments and ensure return.
• Transfer demolished or inactive property files to the designated warehouse.
• Maintain archive references and warehouse location records.

Skills

Document Scanning

Document Management

Document Retrieval

Filing & Archiving

Archive Support

Information Security

Scanning Systems

Quality Checking

Work Coordination

Audit Support

Education

Professional diploma in Business Administration / Records Management / Information Management

Bachelor’s degree (Desirable) in related field

Tools

Scanning equipment

Document management systems

Microsoft Office

Shared servers

Job description

Wasl Group in Dubai is seeking a Senior Officer Scanning to coordinate scanning, indexing, uploading, filing and retrieval of lease documents for residential, commercial and industrial properties.

The role maintains accurate records, logs, and supports audits while ensuring information security and timely retrieval. 1–3 years' experience in document handling and an eye for detail are essential.