Senior Leasing Executive - 4 Months

Parisima Talent; Dubai; On-site; AED 76,000 - 91,000; Full time

Job summary

Wafi Property LLC in Dubai seeks a Senior Leasing Administrator to support lease documentation, tenant communications and data management in a busy leasing department.

This temporary 4-month assignment requires 2–3 years of leasing experience, valid visa and insurance, and the ability to join by early September. You will assist with renewals, move-ins, rent invoicing and reporting.

Qualifications

• 2–3 years of experience in leasing administration management.
• Excellent organizational skills and attention to detail.
• Strong communication and coordination with tenants and vendors.

Responsibilities

• Prepare and maintain lease documents, amendments, renewals, and terminations.
• Serve as the primary contact for tenant inquiries and lease-related information.
• Enter and maintain lease data in property management software; manage records.

Skills

Leasing administration

Tenant relations

Documentation management

Rent invoicing

Data entry

Vendor coordination

Job description

Position Purpose

Senior Leasing Administrator in a leasing department plays a crucial role in managing administrative tasks related to lease agreements tenant interactions and the overall leasing process. Their responsibilities help ensure the smooth operation of the leasing department.

Here are the key roles and responsibilities of a Senior Leasing Administrator.

Responsibilities

• Lease Documentation Management. Prepare and maintain lease documents including lease agreements amendments renewals and terminations. Ensure all lease documents are complete accurate and compliant with legal and regulatory requirements.
• Tenant Communication. Serve as a primary point of contact for tenant inquiries requests and concerns. Communicate lease-related information to tenants and aid as needed.
• Lease Data Entry and Maintenance. Enter lease-related data into property management software or databases. Keep tenant records and lease information up to date.
• Lease Renewals and Amendments. Assist in the preparation of lease renewal and amendment documents. Coordinate the execution of lease extensions and modifications.
• Tenant Move-Ins and Move-Outs. Facilitate the move-in process for new tenants including collecting required documentation and security deposits. Manage the move-out process including the return of security deposits and lease termination procedures.
• Lease Tracking and Reporting. Maintain a database of lease expirations critical dates and lease-related milestones. Generate reports and reminders for upcoming lease events such as renewals and rent escalations.
• Rent Collection and Accounting. Assist in rent collection processes including rent invoicing payment tracking and late fee assessments. Collaborate with accounting teams to ensure accurate and timely rent processing.
• Tenant Requests and Maintenance. Coordinate tenant requests for maintenance and repairs ensuring timely resolution. Communicate with property maintenance and management teams to address tenant needs.
• Tenant Relations. Foster positive relationships with tenants by addressing their inquiries and concerns promptly and professionally. Act as a liaison between tenants and leasing managers.
• Vendor Coordination. Coordinate with vendors and contractors for maintenance repairs and improvements related to tenant spaces. Ensure vendor compliance with insurance and contractual requirements.
• Lease Audits and Compliance. Conduct periodic audits of lease agreements to ensure compliance with terms and conditions. Stay informed about relevant leasing laws and regulations.
• Office Management. Manage office supplies equipment and filing systems related to leasing. Assist in creating and maintaining organized lease files.
• Reporting and Documentation. Prepare and distribute leasing reports to management and stakeholders. Assist in the preparation of lease abstracts and summaries.
• Training and Support. Provide administrative support and training to leasing team members as needed. Assist in onboarding new leasing staff.
• Confidentiality and Data Security. Maintain the confidentiality and security of sensitive leasing and tenant information.
• General Administrative Support. Offer general administrative assistance to the leasing department such as scheduling appointments preparing correspondence and handling routine tasks.

Requirements

• Temporary Senior Leasing Administrator for Wafi Property LLC. (Total monthly salary range 7,500 AED max.)
• Duration of the Role : 4 months.(we are looking at someone who can join by 1st week of September or by mid of September).
• Should have own visa and insurance.
• Since this is a temporary position no other benefits will be applicable.
• We are looking for a professional with at least 2 - 3 years of experience in leasing administration management.