Document Controller - Lease Records

Majid Al Futtaim; Dubai; On-site; AED 78,120 - 122,760; Full time

Benefits offered by this job

Work with regional portfolio

Exposure to SharePoint and lease administration workflows

Support Emirati talent

Job summary

Majid Al Futtaim is seeking a Document Controller for lease records, located in Dubai, UAE. This role involves managing all document control activities related to lease agreements and ensuring proper filing, archiving, and compliance. Ideal candidates will have 2-3 years of relevant experience and a strong focus on detail.

Join us and build a stable career in a leading real estate environment, where you’ll gain practical exposure to document management processes while supporting Emirati talent and values.

Qualifications

• Minimum high school qualification, administration qualification, or related office management training.
• 2 to 3 years of experience in document control or office administration.
• Strong document management ability with excellent attention to detail.

Responsibilities

• Manage document control activities for lease agreements and related documents.
• Ensure documents are accurately scanned, uploaded, and maintained.
• Conduct regular document audits for completeness and compliance.

Skills

Document control

Lease document management

Filing and records management

SharePoint

Physical file tracking

Electronic archiving

Document scanning

Document numbering

Records retrieval

Tenant folder maintenance

Courier tracking

Approval tracking

Microsoft Excel

Microsoft Word

Trade license records

Power of attorney records

Document audits

Access control

Office administration

Lease administration support

Education

High school qualification or related office management training

Tools

SharePoint

Microsoft Office

Job description

Document Controller – Lease Records

Location: Dubai, United Arab Emirates

Industry: Real Estate

Function: Filing-Records Management

Experience: 2 to 3 years

Job Type: Full-time

Country: United Arab Emirates

City: Dubai

Salary: 7000-11000

Key Responsibilities

• Manage document control activities for lease agreements, license agreements, mall promotions, media documents, approvals, notices, and related correspondence.
• Handle document numbering, labeling, scanning, filing, storage, retrieval, archiving, and controlled access in both electronic and physical formats.
• Ensure lease documents and supporting records are scanned accurately, uploaded to SharePoint, and maintained in organized physical tenant folders.
• Maintain full control over the issuance, return, and movement of physical files across Legal, Leasing, lease administration, and other internal teams.
• Operate a reliable tracking system for document movement, internal approvals, courier handling, acknowledgments, and pending document actions.
• Support timely execution, internal signing, and proper circulation of lease and related documents in electronic and physical formats.
• Ensure team members follow the approved SharePoint folder structure to improve document access, consistency, and retrieval speed.
• Monitor the validity, availability, and accessibility of trade licenses, powers of attorney, and other key commercial property documents.
• Conduct regular document audits to check completeness, accuracy, storage quality, naming standards, and compliance with department procedures.
• Protect critical documents by following access control rules and ensuring authorized stakeholders receive documents only through approved channels.

Ideal Profile

• Minimum high school qualification, administration qualification, or related office management training.
• 2 to 3 years of experience in document control, records management, lease administration support, office administration, or file management.
• Strong document management ability with excellent attention to detail, accuracy, and confidentiality.
• Good understanding of filing systems, document tracking, scanning, archiving, physical file movement, and electronic records storage.
• Experience using SharePoint or similar document management systems is an advantage.
• Proficiency in Microsoft Office, especially Word and Excel, for tracking, reporting, lists, and administrative documentation.
• Strong organizational, administrative, planning, and follow-up skills with the ability to manage multiple document requests.
• Good communication and interpersonal skills for coordinating with Legal, Leasing, administration teams, couriers, and internal stakeholders.
• Able to follow document control policies, maintain proper records, and support audit readiness across all assigned files.
• UAE National applicants with interest in real estate administration, lease documentation, and structured records management are encouraged.

Skills Set

• Document control
• Lease document management
• Filing and records management
• SharePoint
• Physical file tracking
• Electronic archiving
• Document scanning
• Document numbering
• Records retrieval
• Tenant folder maintenance
• Courier tracking
• Approval tracking
• Microsoft Excel
• Microsoft Word
• Trade license records
• Power of attorney records
• Document audits
• Access control
• Office administration
• Lease administration support

Why Join Us

• Build a stable document control career within a leading UAE-based real estate and retail property environment.
• Work with lease records, tenant files, legal documents, and commercial property documentation across a large regional portfolio.
• Gain practical exposure to SharePoint, lease administration workflows, records tracking, and document compliance processes.
• Support important business teams by improving document accuracy, retrieval speed, audit readiness, and controlled file movement.
• Join an organization that supports Emirati talent and values accuracy, accountability, collaboration, and long-term career growth.

About the Company

Majid Al Futtaim is a leading UAE-headquartered business group with operations across real estate, retail, shopping malls, communities, entertainment, leisure, and lifestyle sectors. Through its properties and lease management operations, the company manages major commercial destinations and tenant relationships across the region, supported by strong governance, organized documentation, operational discipline, and customer-focused property management standards.