Senior Project Assistant / Coordinator

Flatgigs; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Flatgigs is seeking a proactive Project Assistant/Coordinator to support operations and leadership in a fast-growing fintech mobility startup in Dubai. You will help manage daily office operations, coordinate projects, and assist CEO-level tasks with a focus on efficiency and reliability.

The role requires excellent organizational skills, strong communication, and a collaborative mindset to navigate a dynamic environment and multiple priorities.

Qualifications

• Experience as Project Assistant/Coordinator; fintech or mobility is a plus.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal abilities.
• Proactive, solution-driven, collaborative team player.
• Ability to work in fast-paced environments with multiple priorities.

Responsibilities

• Manage day-to-day office operations to ensure smooth workflows.
• Organize meetings, appointments and corporate events.
• Maintain records, files, and documentation in a secure and organized manner.
• Support onboarding of new employees and coordinate HR-related activities.
• Monitor and ensure compliance with company policies and procedures.
• Assist in planning, tracking, and monitoring projects from initiation to delivery.
• Prepare project timelines, schedules, and trackers to ensure deadlines are met.
• Facilitate communication between teams, stakeholders, and external partners.
• Organize project meetings, prepare agendas, capture minutes, and follow up on action items.
• Identify risks, bottlenecks, or delays and escalate issues promptly for resolution.
• Prepare regular reports on project status, progress, and KPIs.
• Update leadership on critical issues, risks, and opportunities.
• Support strategic planning initiatives and monitor progress against business objectives.
• Provide clear summaries of departmental activities and key achievements.

Skills

Office administration

Project coordination

CEO support

Communication

Multitasking

Job description

Are you passionate about fintech and mobility technology? We’re looking for a proactive, detail-oriented, and organized professional to join a fast-growing startup in the mobility-fintech space. This role is ideal for someone who thrives in dynamic environments, enjoys juggling multiple responsibilities, and can seamlessly support both operations and leadership.

Key Responsibilities

Office Administration

• Manage day-to-day office operations to ensure smooth workflows.
• Organize meetings, appointments, and corporate events.
• Maintain records, files, and documentation in a secure and organized manner.
• Support onboarding of new employees and coordinate HR-related activities.
• Monitor and ensure compliance with company policies and procedures.

Project Coordination

• Assist in planning, tracking, and monitoring projects from initiation to delivery.
• Prepare project timelines, schedules, and trackers to ensure deadlines are met.
• Facilitate communication between teams, stakeholders, and external partners.
• Organize project meetings, prepare agendas, capture minutes, and follow up on action items.
• Identify risks, bottlenecks, or delays and **escalate issues promptly for resolution**.

CEO Support

• Prepare regular reports on project status, progress, and KPIs.
• Update leadership on critical issues, risks, and opportunities.
• Support strategic planning initiatives and monitor progress against business objectives.
• Provide clear summaries of departmental activities and key achievements.

Qualifications & Skills

• Proven experience as a Project Assistant, Coordinator, or similar role (fintech or mobility experience is a plus).
• Strong organizational and multitasking skills with keen attention to detail.
• Excellent communication and interpersonal abilities.
• Proactive, solution-driven, and collaborative team player.
• Ability to work in fast-paced environments and manage multiple priorities effectively.