Fintech-Mobility Project Coordinator & Exec Support

Flatgigs; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Flatgigs is seeking a proactive Project Assistant/Coordinator to support operations and leadership in a fast-growing fintech mobility startup in Dubai. You will help manage daily office operations, coordinate projects, and assist CEO-level tasks with a focus on efficiency and reliability.

The role requires excellent organizational skills, strong communication, and a collaborative mindset to navigate a dynamic environment and multiple priorities.

Qualifications

• Experience as Project Assistant/Coordinator; fintech or mobility is a plus.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal abilities.
• Proactive, solution-driven, collaborative team player.
• Ability to work in fast-paced environments with multiple priorities.

Responsibilities

• Manage day-to-day office operations to ensure smooth workflows.
• Organize meetings, appointments and corporate events.
• Maintain records, files, and documentation in a secure and organized manner.
• Support onboarding of new employees and coordinate HR-related activities.
• Monitor and ensure compliance with company policies and procedures.
• Assist in planning, tracking, and monitoring projects from initiation to delivery.
• Prepare project timelines, schedules, and trackers to ensure deadlines are met.
• Facilitate communication between teams, stakeholders, and external partners.
• Organize project meetings, prepare agendas, capture minutes, and follow up on action items.
• Identify risks, bottlenecks, or delays and escalate issues promptly for resolution.
• Prepare regular reports on project status, progress, and KPIs.
• Update leadership on critical issues, risks, and opportunities.
• Support strategic planning initiatives and monitor progress against business objectives.
• Provide clear summaries of departmental activities and key achievements.

Skills

Office administration

Project coordination

CEO support

Communication

Multitasking

Job description

Flatgigs is seeking a proactive Project Assistant/Coordinator to support operations and leadership in a fast-growing fintech mobility startup in Dubai. You will help manage daily office operations, coordinate projects, and assist CEO-level tasks with a focus on efficiency and reliability.

The role requires excellent organizational skills, strong communication, and a collaborative mindset to navigate a dynamic environment and multiple priorities.