Project Administrator (Arabic Speaking)

Rejlers Abu Dhabi; Abu Dhabi; On-site; AED 72,000 - 108,000; Full time

Job summary

Rejlers International Engineering Solutions in Abu Dhabi seeks a Project Admin to manage document control using WRENCH EDMS for ADNOC projects and bids.

You will handle logs, transmittals, reports, and ensure latest revisions are circulated across the project teams; UAE work experience and Arabic/English fluency are required.

Qualifications

• Bachelor's Degree with 5-8 years of experience.
• Experience with ADNOC group of Companies.
• Work experience in UAE.
• Excellent interpersonal and communication skills.
• Fluent in Arabic and English.

Responsibilities

• Administer documentation requirements.
• Manage project data and document ownership.
• EDMS expert and administrative role.
• Follow up and report documentation status.
• Document distribution.
• Document quality checks.
• Prepare for document handover.
• Support document commenting and statuses.
• Coordinate access rights and user profiles.
• Develop and maintain the EDMS.
• Prepare Transmittals, Letters, MOM for sending to Company.
• Update logs (Transmittal Letter, MOM, NCR, TQ).
• Update Pending Document/Drawing List and share with Company/Teams.
• Manage workflows of documents in EDMS.
• Ensure latest revision is circulated to project team.
• Startup and set up project folders; facilitate communication.
• Prepare project templates and standardized forms.
• Produce overdue reports for clients and suppliers.
• Create formats, indexes, and file labels; CD/DVD writing.
• General document control activities.

Skills

Fluent in Arabic and English

Interpersonal skills

Teamwork

Document control

Education

Bachelor's Degree

Tools

WRENCH EDMS

Job description

Rejlers International Engineering Solutions is a trusted provider of high-quality engineering and project services. We have been present in Abu Dhabi, UAE, for over 15 years.

Operating from our regional headquarters in Abu Dhabi City and with an own office in Navi Mumbai, India, we support a wide range of operations across the region. Specializing in the Oil & Gas, Refining, Petrochemical, Chemical, and Renewable Energy industries, as well as Industrial Infrastructure such as Buildings and Structures, Power Distribution, and Telecommunications, we serve clients throughout the UAE and the Arabian Gulf.

Our strong track record in Industrial Digitization and AI solutions reflects our commitment to innovation and excellence. With a parent company boasting more than 80 years of engineering expertise, we are proud to bring Nordic engineering heritage to the region blending cutting-edge technology with a longstanding tradition of quality and reliability.

We are now looking for Project Admin to execute projects and support bids in Abu Dhabi, UAE.

Reports To

The Project Admin reports to Manager of Projects.

Job Overview

The Project Admin is responsible for administration of document control requirements through the document management system which is mainly WRENCH along with other systems as instructed by the client. The desired candidate should be able to single-handedly manage assignments normally involving a major project or several smaller or less complex projects. These projects by nature of their complexity and difficulty require the fully competent application of conventional knowledge in ADNOC projects as well as in WRENCH platform.

Hunger for learning and sharing new ideas will be the cornerstone of your success. We also value people for whom safety is part of their professional skills.

Responsibilities and Duties

• Administration of documentation requirements
• Administration of project data, such as customer document numbers or document ownership
• Document management systems expert and administrative role
• Documentation status follow-up and reporting
• Document distribution
• Document quality checks
• Preparations for document handover
• Supporting document commenting and statuses
• Documentation-related change management
• Coordination of access rights and user profiles
• Develop and maintain the Document Management System (EDMS)
• Preparation of Transmittal, Letters, MOM and sending to Company
• Updating of all logs (Transmittal Letter, MOM, NCR, TQ, etc. (Incoming & Outgoing))
• Pending Document/Drawing List Updating and sending to Company and Project Teams
• Manage & review all workflows of documents in EDMS
• Ensure all drawings/documentation are correctly identified, distributed, and filed/stored
• Ensure that the latest revision of documents are circulated to the Project Team
• Project Startup & Set-up Projects folders and facilitate the Project communication process
• Preparation of Project Templates
• Ensuring the use of standardized forms and templates
• Produce internal and external (Clients and Suppliers) over-due reports
• Preparing different formats, indexes, and file labels, designing cover pages, CD/DVD writing
• General document control activities such as photocopying, scanning, analysis of supplier's documents compliance with Project standards regarding numbering, and all other aspects related to document quality

Qualifications

• Bachelor's Degree with a minimum of 5 -8 years of experience
• Must have Worked with the ADNOC group of Companies
• Must have work experience in UAE
• Working experience with reputed Engineering Consultants is an advantage
• Excellent interpersonal and communication skills
• Fluent in the Arabic & English language
• Shares the company values of teamwork, transparency, honesty, and equality
• Team player, hardworking, problem solver, and have a can-do attitude
• Meets UAE visa requirements

Our work is guided by our vision: Home of the learning minds. We believe in continuous learning and development. We want to succeed both as individuals and as a company through a common goal: success through continuous learning.