Project Administrator (Arabic Speaking)

Rejlers; Abu Dhabi; On-site; AED 120,000 - 180,000; Full time

Job summary

Rejlers International Engineering Solutions is seeking a Project Admin in Abu Dhabi to manage document control using WRENCH and EDMS, ensuring accuracy, version control, and timely reporting. The role supports major and smaller projects within ADNOC-related frameworks and requires strong organizational skills.

The candidate should be fluent in Arabic and English, with UAE experience and a background in engineering documentation.

Qualifications

• Bachelor’s Degree with 5-8 years of experience.
• Must have Worked with the ADNOC group of Companies.
• Must have work experience in UAE.
• Fluent in Arabic and English.

Responsibilities

• Administration of documentation requirements
• Administration of project data and document ownership
• Document management systems expert and administrative role
• Documentation status follow-up and reporting
• Document quality checks
• Preparations for document handover
• Supporting document commenting and statuses
• Documentation-related change management
• Coordinate access rights and user profiles
• Develop and maintain the Document Management System (EDMS)
• Preparation of Transmittal, Letters, MOM and sending to Company
• Updating of all logs (Transmittal Letter, MOM, NCR, TQ, etc.)
• Pending Document/Drawing List Updating and sending to Company and Project Teams
• Manage & review all workflows of documents in EDMS
• Ensure latest revision of documents circulated to Project Team
• Project Startup & Set-up Projects folders and project communication
• Preparation of Project Templates
• Use of standardized forms and templates
• Produce internal and external over-due reports
• Preparing different formats, indexes, and file labels
• General document control activities such as photocopying, scanning, and supplier document compliance

Skills

Arabic & English

Interpersonal skills

Teamwork

Problem solving

Education

Bachelor’s Degree

Tools

WRENCH

Job description

Rejlers International Engineering Solutions is a trusted provider of high-quality engineering and project services. We have been present in Abu Dhabi, UAE, for over 15 years.

Operating from our regional headquarters in Abu Dhabi City and with an own office in Navi Mumbai, India, we support a wide range of operations across the region. Specializing in the Oil & Gas, Refining, Petrochemical, Chemical, and Renewable Energy industries, as well as Industrial Infrastructure such as Buildings and Structures, Power Distribution, and Telecommunications, we serve clients throughout the UAE and the Arabian Gulf.

Our strong track record in Industrial Digitization and AI solutions reflects our commitment to innovation and excellence. With a parent company boasting more than 80 years of engineering expertise, we are proud to bring Nordic engineering heritage to the region blending cutting-edge technology with a longstanding tradition of quality and reliability.

We are now looking for Project Admin to execute projects and support bids in Abu Dhabi, UAE.

Reports To

The Project Admin reports to Manager of Projects.

Job Overview

The Project Admin is responsible for administration of document control requirements through the document management system which is mainly WRENCH along with other systems as instructed by the client. The desired candidate should be able to single-handedly manage assignments normally involving a major project or several smaller or less complex projects. These projects by nature of their complexity and difficulty require the fully competent application of conventional knowledge in ADNOC projects as well as in WRENCH platform.

Hunger for learning and sharing new ideas will be the cornerstone of your success. We also value people for whom safety is part of their professional skills.

Responsibilities and Duties

• Administration of documentation requirements
• Administration of project data, such as customer document numbers or document ownership
• Document management systems expert and administrative role
• Documentation status follow-up and reporting
• Document quality checks
• Preparations for document handover
• Supporting document commenting and statuses
• Documentation-related change management
• Coordination of access rights and user profiles
• Develop and maintain the Document Management System (EDMS)
• Preparation of Transmittal, Letters, MOM and sending to Company
• Updating of all logs (Transmittal Letter, MOM, NCR, TQ, etc. (Incoming & Outgoing))
• Pending Document/Drawing List Updating and sending to Company and Project Teams
• Manage & review all workflows of documents in EDMS
• Ensure all drawings/documentation are correctly identified, distributed, and filed/stored
• Ensure that the latest revision of documents are circulated to the Project Team
• Project Startup & Set-up Projects folders and facilitate the Project communication process
• Preparation of Project Templates
• Ensuring the use of standardized forms and templates
• Produce internal and external (Clients and Suppliers) over-due reports
• Preparing different formats, indexes, and file labels, designing cover pages, CD/DVD writing
• General document control activities such as photocopying, scanning, analysis of supplier’s documents compliance with Project standards regarding numbering, and all other aspects related to document quality

Qualifications

• Bachelor’s Degree with a minimum of 5 -8 years of experience
• Must have Worked with the ADNOC group of Companies
• Must have work experience in UAE
• Working experience with reputed Engineering Consultants is an advantage
• Excellent interpersonal and communication skills
• Fluent in the Arabic & English language
• Shares the company values of teamwork, transparency, honesty, and equality
• Team player, hardworking, problem solver, and have a can-do attitude

Our work is guided by our vision: Home of the learning minds. We believe in continuous learning and development. We want to succeed both as individuals and as a company through a common goal: success through continuous learning.