Administrative Executive (Emirati Candidates Only)

AW Rostamani Holdings LLC; Dubai; On-site; AED 56,000 - 89,000; Full time

Job summary

AW Rostamani Holdings LLC is seeking a skilled Projects Administration professional to support the AWRP Project Administration team in executing project administration requirements and document control initiatives. You will coordinate with internal AWR teams, consultants, contractors, subcontractors and suppliers across ongoing construction and renovation projects.

Responsibilities include organizing project documentation, implementing paperless processes with Aconex, tracking time allocations,

Qualifications

• Minimum of 3 to 5 years' experience in an administrative role.
• Preferably within the real estate, construction, or property development industry.

Responsibilities

• Support the administrative requirements of the Projects Department.
• Assist in organising and maintaining project documentation through systems across all project stages from design through to handover.
• Support the implementation of project documentation processes in line with AWRP s paperless initiative using Aconex.
• Maintain and track the time allocation records of AWRP team members and submit to the Finance team during the first week of each month.
• Coordinate and schedule project meetings involving internal teams, consultants, contractors, subcontractors and suppliers.
• Support the Projects team with consultant and contractor-related matters during the Defects Liability Period.
• Organise team meetings, events and other departmental activities.
• Assist the Commercial team with variation finalisation, tender reviews and tender comparisons.
• Support the Project Management team by taking minutes of key meetings and following up on action items.
• Coordinate with and follow up on AWRP team members to ensure the timely issuance of internal purchase requisitions PRs, purchase orders POs and memos.
• Maintain records of payments and forward original receipts to the Finance team.
• Liaise with internal departments and stakeholders regarding meetings, events and other project-related requirements

Skills

MS Office

Organisational skills

Communication

Interpersonal skills

Attention to detail

Time management

Tools

Aconex

Job description

Job Purpose

To support the AWRP Project Administration team in the efficient execution of project administration requirements and document control initiatives ensuring alignment with AWRP frameworks and processes. The role involves coordinating with internal AWR teams, consultants, contractors, subcontractors and suppliers to support the Project Delivery Team across all ongoing construction and renovation projects.

Key Responsibilities

• Support the administrative requirements of the Projects Department


• Assist in organising and maintaining project documentation through various systems across all project stages from design through to handover


• Support the implementation of project documentation processes in line with AWRP s paperless initiative using Aconex


• Maintain and track the time allocation records of AWRP team members and submit the information to the Finance team during the first week of each month


• Coordinate and schedule project meetings involving internal teams, consultants, contractors, subcontractors and suppliers


• Support the Projects team with consultant and contractor-related matters during the Defects Liability Period


• Organise team meetings, events and other departmental activities


• Assist the Commercial team with variation finalisation, tender reviews and tender comparisons


• Support the Project Management team by taking minutes of key meetings and following up on action items


• Coordinate with and follow up on AWRP team members to ensure the timely issuance of internal purchase requisitions PRs purchase orders POs and memos


• Maintain records of payments and forward original receipts to the Finance team


• Liaise with internal departments and stakeholders regarding meetings, events and other project-related requirements

Work Experience

Minimum of 3 to 5 years' experience in an administrative role, preferably within the real estate, construction, or property development industry.

Competencies

• Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint.


• Strong organisational and administrative skills, with the ability to manage multiple tasks efficiently and maintain accurate records.


• Effective communication and interpersonal skills, with the ability to coordinate and collaborate with employees, clients, vendors, and internal departments.


• High attention to detail and strong follow-up skills.


• Ability to work independently and manage priorities in a fast-paced environment.

Languages

Fluent in English (written and spoken).

Eligibility Requirements

This position is open to UAE Nationals (Emirati) only. Applicants must hold a valid UAE Family Book and meet all eligibility requirements for UAE National employment.