Senior Principal Administrative Asst

McDermott International; Dubai; On-site; AED 180,000 - 260,000; Full time

Job summary

McDermott International is seeking a Senior Principal Administrative Assistant to provide high-level executive support to the VP and global team. The role requires managing calendars, travel, and communications across multiple locations, with a focus on creating precise presentations and reports.

The ideal candidate has 5+ years of administrative experience, excellent MS Office and Excel skills, and strong problem-solving, interpersonal and organizational abilities.

Qualifications

• Bachelor’s degree preferred
• Minimum of 5 years of administrative experience
• Proficiency in Microsoft Office Suite with strong Excel skills
• Excellent written and verbal communication skills
• Excellent interpersonal and organizational skills
• Strong analytical skills
• Excellent team player
• Experience in Communications or Marketing teams is a plus

Responsibilities

• Provide high-level executive support for the Vice President and team across multiple locations
• Prepare presentations and spreadsheets; compile data for reports and documents
• Produce and distribute correspondence, memos, faxes and forms
• Research and create presentations
• Manage calendars and schedules for the team
• Organize meetings and travel arrangements for senior managers
• Plan domestic and international travel itineraries
• Track expenses and report for the team
• Carry out general administrative duties (filing, typing, copying, scanning)
• Maintain holiday records and contact lists, order office supplies

Skills

Excel

Microsoft Office

Data analysis

Communication

Organizational skills

Team player

Interpersonal skills

Analytical skills

Education

Bachelor’s degree (preferred)

Tools

Microsoft Excel

PowerPoint

Job description

Our ingenuity fuels daily life. Together, we’ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing platforms hundreds of miles from shore, using our expertise to design and build offshore wind infrastructure, and reshaping the onshore landscape to deliver the energy products the world needs safely and sustainably.
For more than 100 years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30,000 of the brightest minds across 54 countries.

Job Description

Job Overview:

The Senior Principal Administrative Asst has developed breadth and/or depth of skills in a range of administration processes, procedures, and systems, and can act as a technical expert in an area. They are responsible for gathering and analyzing data to identify and solve problems that arise with little or no precedent.

Responsibilities

Key Tasks and Responsibilities:

• Provide high-level executive support for the Vice President along with team members based in multiple US and International locations
• Prepare presentations, and spreadsheets, compile data for reports and documents
• Produce and distribute correspondence memos, letters, faxes, and forms
• Research and create presentations
• Manage calendars and schedules for the team
• Organize and schedule meetings and appointments
• Organize travel arrangements for senior managers such as booking flights, hotels, transportation, etc.
• Plan domestic and international travel itineraries
• Expense tracking and reporting for the team
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Maintain up-to-date employee holiday records for the team
• Maintain contact lists
• Order office supplies
• Maintain high levels of confidentiality

Qualifications

Essential Qualifications and Education:

• Bachelor’s Degree is a plus
• Minimum of 5 years of administrative experience
• Must possess a demonstrated proficiency in Microsoft Office Suite (strong Excel skills)
• Excellent written and verbal communication skills
• Excellent interpersonal and organizational skills
• Strong analytical skills
• Excellent team player
• Experience working as part of a Communications or Marketing team is a plus