Senior Administrative Assistant

McDermott International, Ltd; Dubai; On-site; AED 70,000 - 110,000; Full time

Job summary

McDermott International, Ltd in Dubai is seeking a Senior Administrative Assistant to provide high-level administrative support to the team. The role requires handling sensitive information with discretion, coordinating meetings, travel, and ongoing projects while maintaining organized records and schedules.

The ideal candidate will have extensive experience in corporate administration, excellent communication skills, and proficiency in the Microsoft Office suite.

Qualifications

• High School Diploma or GED required.
• Minimum 5 years of relevant administrative experience.
• Experience in a corporate environment preferred.
• Strong written and verbal communication.
• Ability to maintain confidentiality and handle sensitive information.
• Proficient in Microsoft Office suite.

Responsibilities

• Type and proofread documents, correspondence, and forms.
• Carry out tasks requiring knowledge of office protocol and procedures.
• Coordinate and set up meetings, arrange travel, and work on special projects.
• Maintain the schedule of one or more individuals.
• Set up and maintain filing systems (manual and electronic).
• Maintain office supplies and materials for departments or projects.
• Answer calls, relay messages, and route issues to the appropriate person.
• Process general administrative work such as timesheets and vacation requests.
• Photocopy, fax, and scan documents as required.
• Ensure mail and package distribution is efficient.
• Assist employees and managers with administrative requests.
• Perform additional assignments under supervision.
• Organize meetings and appointments.
• Carry out filing, typing, copying, binding, and scanning tasks.
• Produce and distribute memos, letters, and forms.
• Review/answer emails as needed.
• Maintain up-to-date holiday records and contact lists.
• Order office supplies.
• Handle special projects as assigned.

Skills

5+ years of experience

Corporate administration

Attention to detail

Organization & multitasking

Professional communication

Education

High School Diploma/GED

Tools

PowerPoint

Excel

Word

Outlook

Job description

JOB DESCRIPTION The Senior Administrative Assistant has developed specialized administration-specific skills through job-related training and considerable on-the-job experience. They can provide support to their team with a limited degree of supervision. They can act as an informal resource for colleagues with less experience. They are skilled in a range of processes, procedures, and systems.

Job Overview

JOB DESCRIPTION The Senior Administrative Assistant has developed specialized administration-specific skills through job-related training and considerable on-the-job experience. They can provide support to their team with a limited degree of supervision. They can act as an informal resource for colleagues with less experience. They are skilled in a range of processes, procedures, and systems.

Responsibilities

• Type and proofread documents, correspondence, and forms
• Carry out varied assigned tasks requiring knowledge of office protocol and demonstrate an understanding of the organization, policies program, and procedure related to the work of the office
• Coordinate and set up meetings and conferences, arrange travel, and work on special projects
• Maintain the schedule of one or more individuals
• Set up and maintain a manual and electronic filing system
• Maintain office supplies and other materials required for departments or project activity
• Answer the telephone, take, and relay messages, and address routine and non-critical issues or route them to the appropriate person
• Coordinate and process general administrative work such as timesheets, vacation requests, supply requisitions, etc.
• Photocopy, fax, and scan documents as required
• Assure effective mail and package distribution
• Assist Employees and Managers with general administrative requests
• Perform additional assignments under the supervisor’s direction
• Organize and schedule meetings and appointments
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Produce and distribute correspondence memos, letters, fax, and forms
• Review/answer emails as needed
• Maintain up-to-date employee holiday records for the team
• Maintain a contact list
• Order office supplies
• Special projects as assigned

Qualifications

• High School Diploma/GED
• 5+ years of relevant experience
• Minimum of 3 to 5 years of Administrative Assistant experience in a corporate setting
• In-depth knowledge of business procedures, letters, and report formats
• Ability to read and comprehend instructions, to write correspondence and memos
• Ability to write, speak, and interact clearly and professionally with all levels of management as well as external clients
• Can handle sensitive information with the highest degree of integrity and confidentiality
• Strong sense of urgency and problem-solving skills
• Ability to work well with a team and support other admins as required
• Extremely organized and detail-oriented
• Ability to juggle multiple tasks with superb accuracy
• Knowledge of business procedures, letters, and report formats
• Proficient in Microsoft Office - PowerPoint, Excel, Word, and Outlook

About Us

Our ingenuity fuels daily life. Together, we’ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing platforms hundreds of miles from shore, using our expertise to design and build offshore wind infrastructure, and reshaping the onshore landscape to deliver the energy products the world needs safely and sustainably. For more than 100 years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30,000 of the brightest minds across 54 countries.