Senior Officer - Development & Corporate Transformation

Roads and Transport Authority; Dubai; On-site; AED 60,000 - 100,000; Full time

Job summary

Roads and Transport Authority in Dubai is seeking an Office Administrator to manage personnel files, coordinate department activities, and provide clerical support to the Director’s office. The role requires up to 2 years of related experience and a degree in Business Administration.

You will handle equipment coordination, document processing, and ensure timely completion of formalities on terminations, leaves, and internal communications.

Qualifications

• Bachelor / Higher Diploma in Business Administration from a recognized University.
• 0–2 years of working experience.

Responsibilities

• Maintain the department employees' personnel files in coordination with HR&D department.
• Coordinate department activities and ensure clerical works and the image of the department.
• Support with clerical duties according to the director/Department workload.
• Coordinate any office equipment or other maintenance works with the respective maintenance vendors.
• Responsible for timely ordering and printing all office pre-printed stationery items (letterhead, mailer envelopes, business cards, etc.).
• Prepare various employee reports or records as deemed necessary.
• Assist the director in all administration functions and carry out administrative duties as assigned in line with department standards and procedures.
• Provide required office equipment and maintenance of office supplies and assist with documentation and correspondence with other departments concerning department issues.
• Prepare and ensure that all formalities are completed upon termination and resignation of an employee.
• Responsible for the implementation of the annual leave and sick leave policy and the preparation of return advices and informing the HR&D department for the necessary action.
• Perform other responsibilities associated with the position as appropriate.
• Ensure all announcements and circulars are distributed on time to all staff.
• Report and advise the director of any changes to personnel issues, take transcriptions where required, and attend internal team meetings as necessary.
• Create and maintain the tracking database for all office files, receipts, invoices, and payments received.
• Ensure the efficient day-to-day running of the director office administrator requirements.

Skills

Office administration

Records management

Coordination

Communication skills

Education

Bachelor/Higher Diploma in Business Administration

Tools

MS Office

Email management

Documentation

Job description

KEY RESULTS ACCOUNTABILITIES:

• Maintain the Department employees' personnel files, in co-ordination with the HR&D Department
• Coordinate the activities of the department and ensure clerical works and the image of the department.
• Support with clerical duties according to the demand of the director/Department workload.
• Coordinate any office equipment or other maintenance works with the respective maintenance vendors.
• Responsible for timely ordering and printing all office pre-printed stationery items letterhead, mailingenvelopes, business cards, etc.
• Prepare various employee reports or records as deemed necessary.
• Assist the director in all his administration functions and to carry out administrative duties as assigned in linewith the department standards and procedures.
• Responsible to provide the required offices equipment and maintenance of office supplies and assist withdocumentation and corresponded with other departments concerning department issues
• Prepare and ensure that all formalities are completed upon termination and resignation of an employee.
• Responsible for the implementation of the annual leave and sick leave policy and the preparation of theirreturn advices and informing the HR&D department for the necessary action.
• Perform other responsibilities associated with the position as appropriate.
• Ensure all the announcements, circulars are distributed on time to all staff.
• Report and advice the director of any changes to personnel issues, take transcriptions where required, andattend internal team meetings as necessary.
• Create and maintain the tracking database for all office files, receipts, invoices, and payment received.
• Ensure the efficient day-to-day running of the director office administrator requirements.

Education

• Bachelor / Higher Diploma in Business Administration from a recognized University - 0-2 years of working experience.