Senior Office & Administration Manager

Boat Trips Club; United Arab Emirates; On-site; AED 89,000 - 167,000; Full time

Job summary

Boat Trips Club, launching its first Dubai office, seeks a seasoned administration professional to run the office, manage contracts, supplier records, staff records, payroll prep and daily operations. You will ensure smooth office operations, greet visitors, handle permits with the PRO, and implement AI tools to draft documents and organize information.

The role requires extensive experience in administration, direct collaboration with founders, strong English, and knowledge of Dubai processes.

Qualifications

• 8+ years in administration, office management or executive support, including Dubai experience.

Responsibilities

• Assist founders with inbox management, calendars, meeting preparation and follow-ups.

Skills

Office administration

Executive support

Communication

Arabic (advantage)

Tools

Accounting software

CRM software

Spreadsheets

Job description

About Boat Trips Club

Boat Trips Club is an online booking platform for boat tours and yacht experiences, live in nearly 40 destinations worldwide. We are a small, fast-moving AI first team, and we are opening our first office in Dubai to build our core team.

The role

We are looking for an experienced administration professional to run the office and work directly alongside the founders. You keep contracts, supplier administration, staff records and daily operations organised, accurate and on time, and you make sure the office runs smoothly and welcomes every visitor properly. This is a trusted, hands-on role for someone who takes ownership of everything around them.

What you will do

• Work closely with the founders on inbox management, calendars, meeting preparation, follow-ups and priorities
• Manage supplier and partner administration: onboarding documents, agreements, records, invoices and payment tracking
• Prepare, organise and track contracts for staff, contractors, suppliers and partners, including renewals and deadlines
• Check and process invoices, prepare payments for approval and keep financial records in order
• Handle staff administration: onboarding, leave tracking, employee records, payroll preparation and internal communication
• Coordinate work permits, Emirates IDs and renewals with our PRO provider
• Run the office day to day, including opening the office, hosting visitors, refreshments, vendors, supplies and maintenance
• Use AI tools to work faster: drafting documents, organising information, tracking tasks and automating routine admin

What we are looking for

• At least 8 years in administration, office management or executive support, including at least 5 years in Dubai
• Experience working directly with founders, owners or senior leadership
• Thorough knowledge of how things work in Dubai: government processes, work permits, Emirates ID, WPS payroll, vendors and service providers
• Proven experience managing supplier records, contracts and invoices
• Experience with accounting or CRM software, and confident in spreadsheets
• Discreet, professional and fully trustworthy with confidential information
• Calm, organised and proactive: you handle what needs doing before anyone asks
• Strong written and spoken English. Arabic is an advantage
• Daily, practical use of AI tools such as ChatGPT or Claude in your work

Details

• Full-time, on-site at our Dubai office
• Paid position with a monthly salary
• Candidates must hold a valid UAE residence visa and not require visa sponsorship