Office & Administration Executive

Tanqeeb; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Tanqeeb is seeking an HR & Admin Executive for its Dubai entity. The role combines HR operations and office administration in a mid-level, independent capacity with light guidance from the Regional HR Manager.

The candidate will own employee records, contracts, visas, and office processes, while coordinating engagement activities and benefits for the Dubai team. This position requires UAE experience and strong English proficiency.

Qualifications

• 2–4 years of hands-on UAE HR operations or office administration experience.
• Fluency in English required.
• Working knowledge of UAE free zones, GDRFA/ICP, and labour law basics.

Responsibilities

• Handle Dubai entity HR and office administration independently.
• Source and secure Dubai office space; liaise with landlords and authorities.
• Manage employee lifecycle: contracts, records, visas, and documentation for Dubai staff.
• Oversee day-to-day office operations, filing, and document control; track licence/visa deadlines.
• Coordinate employee engagement activities and benefits administration for the Dubai team.
• Assist in developing Dubai-specific HR policies in coordination with Regional HR Manager.
• Tackle additional HR, office, or administrative tasks as needed.

Skills

HR ops

Office admin

English fluency

Job description

Our client is a dynamic and innovative B2B game development studio focused on creating high-quality online games for the global market. With a passion for cutting-edge visuals, engaging gameplay, and seamless player experiences, they’re expanding their team to scale delivery capabilities. With a global footprint, they operate across multiple countries (Asia, EU, Dubai)

Job Summary

The HR & Admin Executive will be responsible HR and office administration for Dubai entity. This is a mid-level individual-contributor role - the person needs enough hands-on HR and admin experience to own this independently with light remote guidance from the Regional HR Manager, not to be developed from scratch.

Key Responsibilities

• Office setup & facilities (initial priority, alongside HR ops below) Source and help secure Dubai office space, coordinate with landlords/agents/authority on lease and licence requirements.
• HR operations – employee lifecycle Own and maintain the employee database: personal records, contracts, and documentation for all Dubai-based staff. Draft, issue, and file employment contracts and any contract amendments. Prepare and submit work permit and residence visa documentation for expat employees, working with the free zone authority and GDRFA/ICP (as applicable); coordinate medical typing, Emirates ID, and visa stamping through to completion.
• Office operations & admin Run day-to-day office administration: filing, document control, record-keeping, and correspondence for the Dubai entity (this remains a heavy paperwork/admin workload). Track renewal dates for trade licence, visas, Emirates IDs, and other statutory documents, and flag deadlines in advance. Manage office supplies, vendor relationships, and basic facilities upkeep once the office is running.
• Employee engagement & benefits Plan and run employee engagement activities for the Dubai team (team events, recognition, internal communications). Administer employee benefits (e.g. medical insurance, leave, allowances) and act as the first point of contact for employee questions.
• HR policy Support the Regional HR Manager in developing and rolling out Dubai-specific HR policies once the entity and team are established.
• Other Take on other HR, office, or administrative tasks as required

Qualifications

• 2 - 4 years of hands-on HR operations and/or office administration experience in the UAE, at mid-level (executive) - this is not an entry-level or fresh-graduate role.
• Fluency in English is required
• Working knowledge of the free zone authority's processes, GDRFA/ICP, and UAE labour law basics.
• Comfortable owning both HR admin (contracts, employee records, visas) and general office/paperwork admin in one role.
• Independent and proactive - able to run the Dubai office and HR operations with light remote guidance from the Regional HR Manager, including taking the lead on office setup.
• Strong written and spoken English; Arabic is a plus given the authority-liaison workload.
• Nice-to-have Direct PRO (Public Relations Officer) experience or hands-on experience preparing UAE work permits/visas.
• Comfortable tracking timesheets, attendance, and leave records, and preparing basic inputs for payroll - this role will not run payroll directly (expected to stay with an external provider), so familiarity is enough; hands-on payroll processing is not required.
• Background in Legal & Operations - contract administration, statutory filings, licence and compliance tracking.
• Experience running employee engagement programs or benefits administration.
• Experience supporting an office setup/move, or working in a free zone environment (e.g. RAKEZ, DMCC, other UAE free zones).

Key Competencies

• Ownership - comfortable being the single HR + office point of contact for a small, growing team.
• Accuracy and attention to detail with high-stakes paperwork (visas, contracts, statutory filings).
• Discretion and confidentiality with employee and company data.
• Practical problem-solving; comfortable dealing with government counters, portals, and shifting requirements.
• People-oriented - able to build trust with a small team and run engagement activities, not just process paperwork.