Senior MEP Document Controller

EMT Electromechanical Works LLC; Abu Dhabi; On-site; AED 120,000 - 180,000; Full time

Job summary

MTEC Electromechanical Works LLC in Abu Dhabi, UAE is seeking a Lead Document Controller to manage project document workflows from registration to archival. You will ensure revisions are controlled, distributions are correct and that only current documents are used on site.

Responsibilities include establishing procedures, administering EDMS/CDE platforms, maintaining master registers, and producing dashboards. Strong experience in construction document control and ISO/audit support is essential.

Qualifications

• Minimum 10 years of document-control experience in construction/engineering.
• Experience with major MEP projects preferred.
• Advanced knowledge of EDMS/CDE like Aconex.
• Proficiency in transmittals, workflows, metadata and audit trails.
• Strong MS Office/Excel and reporting skills.

Responsibilities

• Lead project document-control procedures and filing structures.
• Manage transmittals, RFIs, submittals, drawings and metadata.
• Maintain registers for drawings, submittals, RFIs, NCRs.
• Audit document quality and approve status before issue.
• Prepare weekly/monthly document-control dashboards.
• Support audits with complete audit trails.

Skills

Document control

MS Office

Communication

Deadline management

Leadership

Audit trails

Education

Bachelor's degree

Diploma

Tools

Aconex

Autodesk Construction Cloud

Asite

SharePoint

Job description

Company: MTEC Electromechanical Works LLC

Location: Abu Dhabi, United Arab Emirates

Employment Type: Full-time

Openings: 5

Minimum Experience: 10+ years of directly relevant experience

ABOUT THE ROLE

Lead project document control and correspondence workflows, ensuring all engineering, construction, quality, commercial and handover records are correctly registered, distributed, revision-controlled, traceable and retrievable.

• Establish and administer the project document-control procedure, filing structure, numbering conventions, distribution matrix and correspondence workflow.
• Operate the project EDMS/CDE at advanced level for transmittals, workflows, RFIs, submittals, drawings, correspondence, metadata, revision control and permissions.
• Receive, register, quality-check, distribute and archive incoming/outgoing technical and commercial documents in accordance with contractual turnaround requirements.
• Maintain accurate master registers for drawings, material submittals, method statements, RFIs, WIR/MIRs, correspondence, NCRs and other project deliverables as applicable.
• Monitor review/approval cycles and proactively follow up overdue responses, rejected/resubmit items and superseded revisions with responsible teams.
• Ensure only current approved documents are available for project use and obsolete/superseded records are clearly controlled and prevented from unintended use.
• Audit document quality including numbering, revision, title, metadata, attachments and approval status before formal issue.
• Prepare weekly/monthly document-control dashboards and aging reports for engineering/project management.
• Lead document controllers, allocate workloads, train users and enforce consistent document-control standards across the project.
• Coordinate close‑out indexing, handover dossiers, O&M/as‑built records and final archival requirements.
• Support internal/client/ISO audits with complete audit trails and rapid retrieval of controlled records.

REQUIREMENTS & QUALIFICATIONS

• Diploma or bachelor's degree in Business Administration, Engineering Support, Information Management or a related discipline.
• Minimum 10 years of document‑control experience in construction/engineering, preferably major MEP projects.
• Advanced working knowledge of Aconex and/or equivalent EDMS/CDE systems; Autodesk Construction Cloud/Asite/SharePoint experience is advantageous.
• Strong knowledge of transmittals, workflows, revision control, metadata, registers, distribution matrices and audit trails.
• Experience managing high‑volume technical documentation and multidisciplinary project teams.
• UAE/GCC project experience is strongly preferred.
• Advanced MS Office/Excel capability and strong reporting/organizational skills.
• Excellent accuracy, confidentiality, communication and deadline‑management discipline.