Senior Executive Assistant to University Leadership - Dubai

School of Medical Sciences, University of Birmingham; Dubai; On-site; AED 150,000 - 210,000; Full time

Job summary

University of Birmingham Dubai is seeking an Executive Assistant to join the Executive Office. The role supports senior leadership with front desk operations, event coordination, and executive support, ensuring efficient campus services and stakeholder engagement.

The post requires a degree-level education and strong IT skills, with experience in higher education advantageous. The role involves complex diary management, international travel coordination, and governance support.

Qualifications

• Experience handling a busy front desk with excellent customer service.
• Strong IT skills, including managing complex electronic diaries and MS Office suite.
• Higher Education experience is advantageous.
• Experience coordinating large events with senior executives.
• Ability to plan ahead and manage workloads in a large organisation.
• Excellent written and spoken communication for diverse audiences.

Responsibilities

• Front Desk Operations: manage reception and support campus interactions.
• Development and Engagement: welcome guests, handle queries, assist with campus tours.
• Campus Operations: support operational processes, manage complex enquiries, disseminate information.
• Event Coordination: organise conferences, workshops, and senior visits with venue and logistics.
• Executive Support: diary management, meeting planning, prepare papers, coordinate travel.
• Governance: prepare meeting papers, take minutes, support committees.
• People and Culture: recruit support, onboarding, HR administration, maintain records.

Skills

Front desk management

Executive support

Event coordination

Budget management

IT skills (MS Office)

Relationship building

Education

Degree-level education

Tools

MS Office (Excel, PowerPoint)

Job description

University of Birmingham Dubai is seeking an Executive Assistant to join the Executive Office. The role supports senior leadership with front desk operations, event coordination, and executive support, ensuring efficient campus services and stakeholder engagement.

The post requires a degree-level education and strong IT skills, with experience in higher education advantageous. The role involves complex diary management, international travel coordination, and governance support.