Executive Assistant

MATRIXJV Co. Ltd.; Abu Dhabi; On-site; AED 279,000 - 446,000; Full time

Benefits offered by this job

Healthcare

Education support for dependents

Leave benefits

Job summary

AIQ, an Abu Dhabi-based technology company, is seeking a highly organized Executive Assistant to provide comprehensive support to a C-suite executive. You will manage calendars, coordinate meetings and travel, prepare briefing materials, and handle communications with discretion.

The role requires 5+ years of senior-executive support, strong written and verbal skills, and proficiency in Microsoft Office. You will liaise with internal teams and external partners to ensure smooth operations in a

Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field preferred.
• Minimum of 5 years of experience supporting senior executives, ideally within a corporate or professional services environment.

Responsibilities

• Act as the primary point of contact for the Executive, managing and prioritizing their schedule, commitments, and correspondence.
• Coordinate meetings, conferences, and complex travel arrangements, including flights, accommodation, visas, and ground logistics.
• Prepare, organize, and review materials for meetings, presentations, and conferences, ensuring the Executive is fully briefed and equipped.
• Draft and distribute internal and external communications on behalf of the Executive.
• Conduct research, compile data, and prepare high-quality reports, summaries, and briefing documents as required.
• Maintain confidential files and records with the highest level of discretion and professionalism.
• Liaise with internal and external stakeholders to support strong relationships and smooth communication.
• Manage ad hoc administrative tasks and special projects assigned by the Executive, demonstrating adaptability and strong problem-solving skills.
• Comply with QHSE, Business Continuity, Information Security, Privacy, Risk, Compliance Management and Governance policies.

Skills

Executive support

Organization

Communication

MS Office proficiency

Confidentiality

Independent worker

Cross-functional collaboration

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office

Job description

Job Description:

About the Company:

AIQ is an Abu Dhabi-based technology company that develops and deploys industrial artificial intelligence (AI) technologies at scale, focused on the energy sector. As a venture between Presight (G42) and ADNOC, AIQ has productized 15 AI-enabled solutions that support clients to perform better, protect teams and equipment, keep operations sustainable, and rapidly scale successes. The organization embraces an innovative and entrepreneurial spirit, looking to push boundaries and solve transformational challenges across industry. It welcomes professionals that share the desire to make meaningful and impactful contributions to the mission to deliver responsible AI to the heart of industrial processes. Always on the forefront of technology, AIQ provides its talent with an environment to thrive and excel. Working at AIQ includes participating in some of the most significant industrial transformation projects, interacting with massive data pools, utilizing sophisticated AI infrastructure that is powered by a NVIDIA GPU cloud computing platform, and access to abundant computing, storage, and network resources made available from across the G42 ecosystem.

Position Overview

As part of our continued growth, we are seeking a highly skilled and proactive Executive Assistant to provide comprehensive administrative support to one of our C-suite Executives. This role is pivotal in ensuring seamless day-to-day operations, enabling the Executive to focus on strategic priorities. The position requires exceptional professionalism, attention to detail, and the ability to thrive in a fast-paced, high-performance environment.

Responsibilities:

Key Responsibilities

• Act as the primary point of contact for the Executive, managing and prioritizing their schedule, commitments, and correspondence.
• Coordinate meetings, conferences, and complex travel arrangements, including flights, accommodation, visas, and ground logistics.
• Prepare, organize, and review materials for meetings, presentations, and conferences, ensuring the Executive is fully briefed and equipped.
• Draft and distribute internal and external communications on behalf of the Executive.
• Conduct research, compile data, and prepare high-quality reports, summaries, and briefing documents as required.
• Maintain confidential files and records with the highest level of discretion and professionalism.
• Liaise with internal and external stakeholders to support strong relationships and smooth communication.
• Manage ad hoc administrative tasks and special projects assigned by the Executive, demonstrating adaptability and strong problem-solving skills.
• Comply with QHSE (Quality Health Safety and Environment), Business Continuity, Information Security, Privacy, Risk, Compliance Management and Governance of Organizations policies, procedures, plans and related risk assessments.

Qualifications:

Qualifications & Experience

• Bachelor’s degree in Business Administration, Management, or a related field preferred.
• Minimum of 5 years of experience supporting senior executives, ideally within a corporate or professional services environment.

Skills & Competencies

• Proven experience as an Executive Assistant or similar role supporting C-suite leadership.
• Exceptional organizational, coordination, and time-management capabilities.
• Strong written and verbal communication skills with high attention to detail.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and related productivity tools.
• Ability to manage sensitive information with absolute confidentiality.
• Demonstrated ability to work independently while collaborating effectively with cross-functional teams.
• Professional presence, strong interpersonal skills, diplomacy, and sound judgment.

What we look for

Performance-driven, inquisitive individuals with the agility to adapt to ambiguity, eager to build meaningful collaborations and create customer‑centric solutions. A bias for action, passion for Big Data Analytics, and a commitment to excellence in everything you do.

What working at AIQ offers:

• Culture:Encouraging initiative, work in an environment that is fast-paced and varied, surrounded by talented peers from around the world, who are similarly attracted to applying their skills to solve transformational challenges.
• Career:Join a team in which your contribution is recognized and rewarded, while you are supported to operate at your peak performance.
• Rewards:An attractive renumeration package that includes healthcare, education support for dependents, leave benefits, and more.