Senior Executive Assistant & Office Operations Lead

Absa Group; Dubai; On-site; AED 134,000 - 246,000; Full time

Job summary

Absa Group is seeking an organized Executive Assistant and Office Manager to support the Senior Executive Officer in Dubai. You will manage diaries, travel, meetings and communications with confidentiality in a fast-paced, client-focused environment.

Responsibilities include coordinating events, handling office operations, processing expenses, and preparing professional documents. Fluency in English and Arabic is preferred to support local stakeholder engagement and translation needs.

Qualifications

• 5–7 years of administrative, executive support or office management experience.
• Experience supporting senior executives in financial or professional services is advantageous.
• Ability to handle confidential information with discretion and professionalism.

Responsibilities

• Provide comprehensive diary, meeting, event and travel management for the Senior Executive Officer and Dubai team.
• Coordinate meetings, prepare packs, take minutes and track actions with stakeholders.
• Act as professional first point of contact, managing calls, visitors and inquiries with discretion.
• Support office administration, filing, stationery, facilities and general operations.
• Assist with client events, conferences and internal engagements including venue coordination.
• Support expense processing, purchase orders, invoice management and cost centre reporting.
• Prepare letters, memoranda and presentations to a high standard of accuracy.

Skills

Diary management

Event coordination

Travel management

Administrative support

Vendor management

Confidentiality

Microsoft Office

Education

Higher Diplomas: Business, Commerce and Management Studies

Tools

Outlook

Word

PowerPoint

Excel

Job description

Absa Group is seeking an organized Executive Assistant and Office Manager to support the Senior Executive Officer in Dubai. You will manage diaries, travel, meetings and communications with confidentiality in a fast-paced, client-focused environment.

Responsibilities include coordinating events, handling office operations, processing expenses, and preparing professional documents. Fluency in English and Arabic is preferred to support local stakeholder engagement and translation needs.