Senior Executive Assistant for Construction Projects (UAE)

GINCO Cont. Co. LLC; Sharjah; On-site; AED 89,000 - 134,000; Full time

Job summary

GINCO Cont. Co.

LLC in the UAE seeks an Executive Administrative Support professional to manage calendars, appointments, and schedules for the Project Director and Project Manager, ensuring smooth day-to-day operations on site. The role includes drafting correspondence, organizing meetings and minutes, handling travel bookings, filing confidential records, and coordinating office supplies and visitor/telephone management, with a focus on discretion and professionalism in a construction

Qualifications

• Bachelor’s Degree or Diploma in Secretarial Studies, Business Administration, or related field.
• Minimum 3 years secretarial/administrative experience.
• UAE/GCC construction or engineering corporate office experience preferred.

Responsibilities

• Provide dedicated administrative support to the Project Director and Project Manager.
• Draft letters, memos, agendas, and general administrative notices.
• Organize executive and progress meetings; distribute agendas and take minutes.
• Manage site office supplies, printer consumables, stationery, and supervise office staff.
• Screen telephone inquiries, welcome visitors, and manage courier services.
• Coordinate flight bookings, hotel reservations, and visa processing for visiting staff.
• Maintain confidential filing systems for management records and executive correspondence.

Skills

Secretarial experience

MS Office proficiency

Communication

Education

Secretarial Studies / Business Administration degree

Tools

Word

Excel

PowerPoint

Outlook

Job description

GINCO Cont. Co.

LLC in the UAE seeks an Executive Administrative Support professional to manage calendars, appointments, and schedules for the Project Director and Project Manager, ensuring smooth day-to-day operations on site. The role includes drafting correspondence, organizing meetings and minutes, handling travel bookings, filing confidential records, and coordinating office supplies and visitor/telephone management, with a focus on discretion and professionalism in a construction