Senior Project Secretary, Oil & Gas EPC

ARABIAN CONSTRUCTION COMPANY LLC SPC; Abu Dhabi; On-site; AED 167,000 - 290,000; Full time

Job summary

ARABIAN CONSTRUCTION COMPANY LLC SPC in the United Arab Emirates seeks an experienced Site Secretary to provide high-level secretarial coordination and documentation support to the Project Manager and PM team on a major Oil & Gas Plant Construction project.

You will manage calendars, coordinate meetings with clients, consultants, contractors, and internal teams; prepare MOMs, reports, and official correspondence; maintain filing systems and distribute project documents; ensure deadlines and

Qualifications

• Bachelor’s degree or Diploma in Business Administration, Management, Secretarial Studies, or a related field.
• 7–20 years of relevant experience as a Project Secretary, Project Coordinator, Executive Secretary, or similar role.
• Minimum 7 years of experience in Oil & Gas, EPC, Petrochemical, or Plant Construction projects is preferred.
• Experience supporting a Project Manager, Project Director, Construction Manager, or senior project management team.
• Strong knowledge of MS Office and English communication.

Responsibilities

• Provide comprehensive secretarial support to the Project Manager and project management team.
• Manage the Project Manager's calendar, meetings, appointments, correspondence, and daily priorities.
• Coordinate and arrange client, consultant, contractor, subcontractor, and internal project meetings.
• Prepare MOMs, action trackers, reports, and presentations.
• Maintain organized project documentation, including letters and reports.
• Support travel, logistics, and site administration as required.
• Ensure confidentiality and alignment with ADNOC standards and procedures.

Skills

Secretarial Support

Executive Support

Project Coordination

Document Management

MS Office Proficient

Time Management

Stakeholder Coordination

English Communication

Education

Bachelor’s degree in Business Administration

Diploma in Secretarial Studies

Tools

MS Office Suite

Teams

Outlook

Job description

ARABIAN CONSTRUCTION COMPANY LLC SPC in the United Arab Emirates seeks an experienced Site Secretary to provide high-level secretarial coordination and documentation support to the Project Manager and PM team on a major Oil & Gas Plant Construction project.

You will manage calendars, coordinate meetings with clients, consultants, contractors, and internal teams; prepare MOMs, reports, and official correspondence; maintain filing systems and distribute project documents; ensure deadlines and