Senior Executive Assistant & Chief Office Strategist

Company Confidential; Dubai; On-site; AED 240,000 - 420,000; Full time

Job summary

Company Confidential in Dubai is seeking an experienced Executive Assistant to support the Chief Office with calendar management, meetings coordination, and priority follow-through across stakeholders.

With 5+ years in PA or executive-support roles, you will manage confidential information, liaise with senior internal and external partners, and drive organizational efficiency in a fast, agile environment.

Qualifications

• 5+ years of experience as a Personal Assistant or Executive Assistant.
• Proven calendar management, correspondence, and stakeholder coordination at senior level.
• Strong organizational and project-tracking skills with high discretion.
• Excellent communication and ability to liaise with senior stakeholders.
• Proficiency in Arabic and English is mandatory.

Responsibilities

• Manage diaries and coordinate meetings, prioritizing the Chief's time.
• Coordinate and track priority initiatives and action items across stakeholders.
• Support the Chief Office in strategic priorities, communications, and daily flow.
• Liaise with senior internal and external stakeholders with professionalism and discretion.
• Monitor incoming requests and escalate as needed for Chief attention.
• Plan and coordinate high-priority meetings, projects, and cross-functional initiatives.
• Identify coordination gaps and bottlenecks to drive resolution and momentum.
• Maintain timelines and deliverables for strategic projects and leadership priorities.
• Contribute to a well-organized, agile Chief Office environment that supports decision-making.
• Handle confidential information with discretion and professional judgment.
• Process expense reports, invoices, and reimbursements for the Chief Office.
• Maintain organized filing systems and document repositories.
• Coordinate internal and external events, offsites, and functions hosted by the Chief.
• Oversee the Chief Office and its facilities, ensuring a functional working environment.

Skills

Calendar management

Stakeholder coordination

Discretion

Communication

Arabic & English

Job description

Company Confidential in Dubai is seeking an experienced Executive Assistant to support the Chief Office with calendar management, meetings coordination, and priority follow-through across stakeholders.

With 5+ years in PA or executive-support roles, you will manage confidential information, liaise with senior internal and external partners, and drive organizational efficiency in a fast, agile environment.