Senior Document Controller - (VT Design Consultancy)

VTI Global Vertical Transportation Systems Consultant L.L.C; Dubai; On-site; Confidential; Full time

Job summary

VTI Global Vertical Transportation Systems Consultant L.L.C in Dubai seeks a Senior Document Controller to manage governance of documents and the CDE for complex projects. You will own version control, transmittals and audit trails to ensure teams work from the latest approved information.

You will oversee CDE platforms (Oracle Aconex, BIM 360/ACC, SharePoint), coordinate with engineers and designers, and drive process improvements for ISO 9001/19650 compliance and audit readiness.

Qualifications

• 7–10+ years in document control within engineering or design consultancy.
• Experience leading or mentoring a document control team.
• Proficiency with CDE/DMS platforms such as Oracle Aconex, Autodesk BIM 360 (ACC), MS SharePoint.

Responsibilities

• Govern Document Control and CDE Management across projects.
• Coordinate with engineers, architects and stakeholders to streamline documentation workflows.
• Maintain document registers, status reports and dashboards with version control and audit trails.
• Support audits by compiling turnover dossiers and as-built packages; ensure compliance checks.
• Develop KPIs and improve document control processes to enhance traceability and ISO-aligned controls.

Skills

Communication

Organization

Leadership

Tools

Oracle Aconex

Autodesk BIM 360

SharePoint

Job description

Join our dynamic vertical transportation design consultancy in Dubai! We are seeking a Senior Document Controller to manage document control governance and CDE (Common Data Environment) for our projects. In this role, you’ll keep our projects moving by organizing, tracking, and safeguarding all technical documentation. You will own version control, transmittals, and audit trails so teams can trust they’re working from the latest approved information. This is a full-time, office-based position reporting to the Head of Design/PMO.

Tasks

• Govern Document Control and CDE Management: Oversee our Common Data Environment (e.g. Oracle Aconex, Autodesk BIM 360/ACC, SharePoint) and implement EDMS tools/configuration in line with project requirements and quality policies.
• Stakeholder Coordination: Work closely with engineers, architects, consultants and other stakeholders to streamline documentation workflows. Provide training and guidance on document standards and best practices to project teams and partners.
• Maintain Registers and Reports: Produce and update document registers, status reports and dashboards. Ensure all drawings and deliverables are properly version-controlled, accessible and audit-ready.
• Audit Readiness: Support internal and external audits by compiling turnover dossiers, as-built packages and ensuring compliance checks. Keep document libraries always organized and audit compliant.
• Continuous Improvement: Develop KPIs and refine document control processes for greater traceability. Enforce ISO-aligned documentation controls (ISO 9001/19650) and incorporate lessons learned into improved workflows.

Requirements

• Experience: 7–10+ years of document control experience (ideally in engineering or design consultancy projects). Experience leading or mentoring a document control team is a plus.
• Technical Skills: Proven proficiency with CDE/DMS platforms such as Oracle Aconex, Autodesk BIM 360 (ACC), MS SharePoint, etc. Hands-on experience configuring document workflows and maintaining complex libraries.
• Industry Background: Experience in Vertical Transportation (elevators/escalators) or related MEP disciplines is highly valued. Familiarity with reading and managing lift/escalator design drawings and specifications.
• Standards & Compliance: Good understanding of ISO 9001/19650 standards and quality management. Comfortable managing audit processes and documentation compliance.
• Skills: Excellent communication, organization and leadership skills. Ability to coordinate across teams and manage multiple projects simultaneously.

Benefits

We are a Dubai-based Vertical Transportation design consultancy, providing expert lift and escalator system design and advisory services across the UAE. Our collaborative team works on high-profile buildings, ensuring efficient and compliant VT solutions in every project. You can be a part and grow with us.