Senior Associate - Asset Management and Executive Support

Majid Al Futtaim; Dubai; On-site; AED 180,000 - 240,000; Full time

Job summary

Majid Al Futtaim in Dubai is seeking a Senior Associate - Asset Management to support portfolio administration, executive coordination, governance, and reporting across Hotels, Enova, and Offices in the UAE.

The role coordinates between hotel operators, internal teams, and senior leadership, handling calendars, travel, meetings, and expense control, with 2-5 years hotel industry experience preferred.

Qualifications

• Bachelor's degree in Hospitality Management, Real Estate, Finance, or a related discipline.
• 2-5 years of professional hotel industry experience is preferred.
• Sound understanding of asset management principles and governance processes.

Responsibilities

• Coordinate business activities and reporting requirements across Hotels, Enova, and Offices.
• Serve as a primary liaison between hotel operators, internal departments, and senior leadership.
• Track operational priorities, portfolio performance, and key business deliverables.

Skills

Executive coordination

Stakeholder coordination

Asset management principles

Portfolio reporting

Microsoft Excel

Microsoft PowerPoint

Education

Bachelor's degree in Hospitality Management, Real Estate, Finance, or related

Tools

DocuSign

Job description

Senior Associate - Asset Management and Executive Support Job Snapshot

Role: Senior Associate - Asset Management

Location: Dubai, United Arab Emirates

Industry: Real Estate

Function: Administrative Support

Experience: 2-5 years

Job Type: Full Time

Work Arrangement: On-site

Position Overview

Majid Al Futtaim is seeking a Senior Associate - Asset Management to support portfolio administration, executive coordination, governance, and reporting activities across Hotels, Enova, and Offices in Dubai, United Arab Emirates. The position serves as a central coordination point between hotel operators, Enova, internal corporate functions, and senior leadership. The role involves monitoring business priorities, coordinating portfolio reports, managing documentation and approvals, and supporting financial and operational administration. The Senior Associate will also provide executive support to the Vice President, including calendar management, travel arrangements, meetings, presentations, and expense coordination. The ideal candidate will have 2-5 years of hotel industry experience, preferably in hotel operations, with a sound understanding of asset management principles, hotel Profit and Loss reporting, and corporate governance processes.

Job Details

Country: United Arab Emirates

City: Dubai

Industry: Real Estate

Function: Administrative Support

Salary: Not disclosed

Gender: No Preference

Candidate Nationality: Not specified

Job Type: Full Time

Work Arrangement: On-site

Key Responsibilities

• Coordinate business activities and reporting requirements across Hotels, Enova, and Offices.
• Serve as a primary liaison between hotel operators, internal departments, and senior leadership.
• Track operational priorities, portfolio performance, and key business deliverables.
• Coordinate stakeholder communication and follow up on outstanding actions.
• Support management decision-making through timely collection and organization of relevant business information.
• Maintain effective communication between asset management teams and corporate functions.

• Coordinate portfolio reports, performance dashboards, budgets, forecasts, and management information packs.
• Consolidate financial and operational information from relevant stakeholders.
• Support budgeting and financial reporting activities across assigned business areas.
• Assist with tracking portfolio performance and reporting deadlines.
• Maintain accurate reporting records and follow up on outstanding submissions.
• Support the preparation of management presentations and financial information.
• Apply knowledge of hotel Profit and Loss reporting when coordinating portfolio performance information.

• Coordinate governance processes and management approval requirements.
• Track capital expenditure (CAPEX) requests and related documentation.
• Manage DocuSign workflows and follow up on pending approvals.
• Ensure relevant governance documentation is maintained and processed according to established procedures.
• Monitor approval timelines and communicate outstanding requirements to stakeholders.
• Maintain organized records of governance activities and management decisions.

• Maintain contracts, business records, and asset management documentation.
• Coordinate document circulation, review, and approval processes.
• Support compliance with applicable internal documentation and governance procedures.
• Monitor outstanding contractual and administrative approvals.
• Maintain accurate, organized, and accessible records for authorized stakeholders.
• Follow up with relevant teams to ensure timely completion of documentation requirements.

• Support procurement coordination and related administrative activities.
• Assist with invoice processing, payment documentation, and approval tracking.
• Coordinate with Finance, Procurement, and relevant operational teams.
• Maintain records of procurement and payment-related submissions.
• Follow up on outstanding invoices, approvals, and financial administration requirements.
• Support budget coordination and related reporting activities.

• Coordinate Environmental, Social and Governance (ESG) reporting activities.
• Support sustainability initiatives through information gathering and stakeholder coordination.
• Assist with compliance reporting and audit documentation.
• Coordinate relevant Health and Safety initiatives and reporting requirements.
• Track outstanding compliance, sustainability, and audit-related actions.
• Maintain supporting documentation and follow up on reporting deadlines.
• Work with relevant stakeholders to ensure timely submission of required information.

• Provide administrative and executive support to the Vice President.
• Manage calendars, appointments, and meeting schedules.
• Coordinate business travel arrangements and related requirements.
• Organize meetings and prepare supporting documentation.
• Assist with presentations, reports, and executive communication materials.
• Coordinate expense administration and relevant documentation.
• Track executive priorities and follow up on assigned actions.
• Maintain professionalism and discretion when handling management information.

• Maintain effective working relationships with hotel operators, Enova, Offices, and corporate teams.
• Facilitate communication between operational stakeholders and senior management.
• Coordinate meetings, information requests, and follow-up activities.
• Monitor key deliverables and communicate progress to relevant stakeholders.
• Support the timely resolution of administrative and coordination issues.
• Ensure business priorities and outstanding actions are communicated clearly.
• Promote effective collaboration across assigned business functions.

• Maintain organized schedules, reporting trackers, and business records.
• Coordinate multiple administrative and operational priorities.
• Support the preparation of reports, presentations, and management documents.
• Monitor deadlines and follow up on outstanding requests.
• Maintain accuracy and consistency across administrative workflows.
• Identify opportunities to improve coordination and document management efficiency.
• Support timely delivery of portfolio and executive administration requirements.

Qualifications and Experience

• Bachelor 's degree in Hospitality Management, Real Estate, Finance, or a related discipline.
• 2-5 years of professional experience in the hotel industry.
• Previous experience in hotel operations is preferred.
• Sound understanding of asset management principles.
• Knowledge of hotel Profit and Loss reporting.
• Strong executive administration and stakeholder coordination skills.
• Experience supporting governance, reporting, and administrative processes.
• Ability to coordinate financial information, management reports, and approval workflows.
• Excellent communication and interpersonal skills.
• Strong organizational and time management abilities.
• Effective problem-solving skills and attention to detail.
• Proficiency in Microsoft Office, particularly Excel and PowerPoint.
• Proactive, professional, and highly organized approach to work.

Skills and Competencies

• Portfolio administration and coordination.
• Hotel operations and asset management principles.
• Hotel Profit and Loss reporting.
• Portfolio dashboards and management reporting.
• Budget and forecast coordination.
• CAPEX request and approval tracking.
• Financial reporting administration.

• Corporate governance coordination.
• Contract administration and document control.
• DocuSign approval workflows.
• Procurement and invoice coordination.
• Payment documentation and follow-up.
• ESG and sustainability reporting support.
• Audit and compliance documentation.
• Health and Safety initiative coordination.

• Executive calendar and meeting management.
• Travel and expense coordination.
• Management presentations and reporting packs.
• Stakeholder relationship management.
• Cross-functional business coordination.
• Action tracking and deadline management.
• Professional communication and discretion.

• Microsoft Excel.
• Microsoft PowerPoint.
• Microsoft Office applications.
• Strong written and verbal communication.
• Excellent organizational and time management skills.
• Accuracy and attention to detail.
• Analytical thinking and problem-solving.
• Ability to manage multiple priorities.
• Proactive follow-up and accountability.
• Collaborative and professional working approach.

What We Offer

Majid Al Futtaim is committed to creating great moments, spreading happiness, and delivering experiences that leave lasting memories. The organization offers a friendly and collaborative working environment where colleagues work together to support business objectives. Employees are part of a diverse workforce of more than 45,000 colleagues guided by the Majid Al Futtaim Leadership Model. This role offers an opportunity to contribute to portfolio reporting, executive administration, governance, and stakeholder coordination across Hotels, Enova, and Offices.

About Majid Al Futtaim

Majid Al Futtaim is a regional developer and operator with business activities across shopping malls, retail, communities, and entertainment. Its asset management activities involve coordination across operational businesses, corporate functions, and senior leadership to support governance, financial reporting, and business performance. The Senior Associate - Asset Management supports these activities through portfolio administration, executive coordination, document control, and stakeholder engagement.

Majid Al Futtaim remains committed to creating great moments for everyone, every day.