Senior Associate - Asset Management and Portfolio Coordination

Majid Al Futtaim; Dubai; On-site; AED 180,000 - 280,000; Full time

Job summary

Majid Al Futtaim Properties seeks a Senior Associate to support asset management and portfolio coordination in Dubai. You will coordinate portfolio activities across Hotels, Enova, and Offices, act as a central liaison among operators, internal teams, and senior leadership, and assist with budgeting and financial reporting.

The role includes executive support to the Vice President, meeting coordination, travel arrangements, and document management to drive timely decision-making.

Qualifications

• Bachelor's degree in Hospitality Management, Real Estate, Finance, or a related discipline.
• 2-5 years of professional experience in the hotel industry.
• Sound understanding of asset management principles.
• Experience supporting business reporting, stakeholder coordination, or executive administration.
• Knowledge of hotel Profit and Loss reporting.

Responsibilities

• Coordinate portfolio management activities across Hotels, Enova, and Offices.
• Serve as a central liaison between hotel operators, internal teams, and senior leadership.
• Prepare portfolio reports and management information packs.
• Support budgeting, forecasting, and financial reporting processes.
• Coordinate CAPEX requests and governance workflows.

Education

Bachelor's degree in Hospitality Management, Real Estate, Finance, or a related discipline

Tools

Microsoft Excel

Microsoft PowerPoint

Job description

Senior Associate - Asset Management and Portfolio Coordination

Job Snapshot

Role: Senior Associate - Asset Management
Location: Dubai, United Arab Emirates
Industry: Real Estate
Function: Administrative Support
Experience: 2-5 years
Job Type: Full Time
Work Arrangement: On-site

Position Overview

Majid Al Futtaim Properties is seeking a Senior Associate - Asset Management to support portfolio coordination, executive administration, governance, and reporting activities across its Hotels, Enova, and Offices operations in Dubai, United Arab Emirates. The role serves as a central coordination point between hotel operators, Enova, internal business teams, and senior leadership. It supports business priorities through effective stakeholder communication, financial reporting coordination, document management, and timely follow-up on operational and management requirements. The Senior Associate will also provide administrative and executive support to the Vice President, including meeting coordination, calendar management, travel arrangements, presentations, and expense administration.

Job Details

Country: United Arab Emirates
City: Dubai
Industry: Real Estate
Function: Administrative Support
Salary: Not disclosed
Gender: No Preference
Candidate Nationality: Not specified
Job Type: Full Time
Work Arrangement: On-site

Key Responsibilities

Asset Management and Portfolio Coordination

• Coordinate portfolio management activities across Hotels, Enova, and Offices.
• Act as a central point of communication between hotel operators, internal teams, and senior leadership.
• Track business priorities, operational performance, and key deliverables across the assigned portfolio.
• Support management decision-making through timely coordination of business information and reporting.
• Follow up with relevant stakeholders on outstanding actions, approvals, and operational requirements.
• Maintain effective communication between asset management stakeholders and corporate functions.
• Support the coordination of business initiatives and portfolio-related activities.

Portfolio Reporting and Performance Monitoring

• Coordinate the preparation of portfolio reports, performance dashboards, and management information packs.
• Consolidate relevant operational and financial information from internal teams and business stakeholders.
• Support the preparation of budgets, forecasts, and financial reporting materials.
• Track portfolio performance indicators and outstanding management deliverables.
• Maintain reporting schedules and coordinate timely submission of required information.
• Assist in preparing presentations and supporting documents for management reviews.
• Ensure reporting materials are organized, accurate, and available for relevant decision-making activities.

Financial Administration and Budget Coordination

• Support budgeting, forecasting, and financial reporting processes across assigned business areas.
• Coordinate invoicing, payment documentation, and related administrative activities.
• Assist with the collection and organization of financial information for management reporting.
• Track relevant budget submissions, approvals, and financial documentation.
• Support coordination with Finance and other corporate functions on payment and reporting matters.
• Maintain appropriate records of financial administration activities.
• Apply knowledge of hotel Profit and Loss reporting when supporting portfolio performance coordination.

CAPEX and Governance Coordination

• Coordinate capital expenditure (CAPEX) requests and related approval workflows.
• Track CAPEX submissions, documentation requirements, and approval status.
• Support governance processes and ensure relevant requests follow established procedures.
• Coordinate management approvals and follow up on outstanding actions.
• Manage DocuSign workflows and related documentation.
• Maintain organized records of approvals, governance submissions, and supporting materials.
• Assist stakeholders in completing required documentation within established timelines.

Contracts and Document Control

• Maintain contracts, business records, and relevant asset management documentation.
• Coordinate the preparation, circulation, and approval of required documents.
• Support accurate recordkeeping and effective document control practices.
• Track contract-related approvals and documentation requirements.
• Ensure records are organized and accessible to authorized stakeholders.
• Follow established governance and compliance procedures when managing documentation.
• Monitor outstanding document submissions and follow up with relevant teams.

Procurement and Payment Support

• Assist with procurement coordination and related administrative requirements.
• Support the preparation and processing of invoices and payment documentation.
• Coordinate with suppliers, internal teams, and corporate functions when required.
• Track procurement-related submissions and approval requirements.
• Maintain accurate records of relevant procurement and payment activities.
• Support timely follow-up on outstanding financial and administrative actions.

ESG, Sustainability and Compliance Coordination

• Coordinate reporting activities related to Environmental, Social and Governance (ESG) requirements.
• Support sustainability reporting and related information gathering.
• Assist with compliance reporting and audit coordination across relevant business areas.
• Coordinate documentation and stakeholder communication for Health and Safety initiatives.
• Track outstanding ESG, sustainability, and compliance-related actions.
• Maintain organized supporting records for reporting and audit requirements.
• Work with relevant teams to facilitate timely submission of required information.

Executive Support to the Vice President

• Provide day-to-day executive and administrative support to the Vice President.
• Manage calendars, meeting schedules, and appointment coordination.
• Arrange business travel and related administrative requirements.
• Coordinate meetings, agendas, and supporting documentation.
• Prepare presentations and management materials using Microsoft PowerPoint and other relevant applications.
• Support expense administration and associated documentation.
• Follow up on executive priorities, outstanding actions, and stakeholder commitments.
• Maintain a professional and organized approach to confidential business information and executive communications.

Stakeholder and Business Coordination

• Serve as a primary liaison between hotel operators, Enova, Offices, and relevant corporate functions.
• Maintain effective working relationships with internal and external stakeholders.
• Coordinate communication between operational teams and senior management.
• Follow up on key actions to support timely completion of business priorities.
• Assist in resolving coordination and administrative challenges.
• Communicate reporting requirements, deadlines, and approval status clearly.
• Support efficient collaboration across asset management and operational teams.

Administrative Operations and Process Support

• Maintain organized reporting schedules, records, and administrative documentation.
• Coordinate multiple business priorities and ensure timely follow-up on assigned activities.
• Support improvements in administrative coordination and document management practices.
• Monitor outstanding requests and communicate progress to relevant stakeholders.
• Assist with management presentations, correspondence, and business reporting requirements.
• Maintain accuracy, confidentiality, and professionalism in daily administrative activities.

Qualifications and Experience

• Bachelor 's degree in Hospitality Management, Real Estate, Finance, or a related discipline.
• 2-5 years of professional experience in the hotel industry.
• Previous experience in hotel operations is preferred.
• Sound understanding of asset management principles.
• Knowledge of hotel Profit and Loss reporting.
• Experience supporting business reporting, stakeholder coordination, or executive administration.
• Understanding of governance processes, approvals, and document management.
• Ability to coordinate budgets, financial reports, and administrative workflows.
• Strong organizational, communication, and time management skills.
• Excellent problem-solving abilities and attention to detail.
• Proficiency in Microsoft Office applications, particularly Excel and PowerPoint.
• Proactive, professional, and highly organized working approach.

Skills and Competencies

• Asset