Senior Administrator - Information Management

AECOM; Abu Dhabi; On-site; AED 120,000 - 180,000; Full time

Job summary

AECOM seeks a Senior Document Controller in Dubai to oversee the organization and optimization of information management processes. You will ensure data integrity, support strategic decision-making, and govern project documentation across the organization.

The role requires lead capability in setting up digital records, QA/QC reviews, and cross-department collaboration to integrate information systems. AECOM offers a broad benefits program and career growth opportunities.

Qualifications

• Minimum of 5-7 years of experience in information management or related field.
• Advanced proficiency in information management systems and database management.
• Strong analytical and problem-solving skills with attention to detail.
• Excellent organizational and time management abilities.
• Proven experience in developing and implementing information management policies and procedures.
• Proficiency in Microsoft Office Suite especially Excel and Access.
• In-depth knowledge of data governance information security and privacy regulations.
• Experience managing large-scale information projects.

Responsibilities

• Set up and implement project digital records/document control processes.
• Maintain project record platforms ensuring trackable, accessible information.
• Perform QA/QC reviews with originator to ensure naming conventions.
• Develop information management policies and best practices.
• Oversee organization, storage, and retrieval of critical data.
• Collaborate with IT to integrate information systems.
• Manage large-scale information projects including data migration.
• Conduct regular data governance and privacy compliance audits.
• Provide staff training on information management tools and processes.
• Analyze information flow and recommend improvements.

Skills

Information management

Data governance

Problem solving

Time management

Organizational skills

Excel

Access

Attention to detail

Communication

Tools

Microsoft Excel

Microsoft Access

Job description

AECOM are seeking a highly organized and efficient Senior Document Controller to join our team in Dubai United Arab Emirates. In this role you will be responsible for overseeing and optimizing our organizations information management processes ensuring data integrity and supporting strategic decision-making through effective information governance.

Role and Responsibilities

• Set up and implement project digital records/document control processes.
• Set up and Implement project digital/digitised administrative procedures including circulation of information and upload of project deliverables.
• Maintain project record platforms to ensure that information is trackable traceable and accessible to the relevant parties associated with the project.
• Work independently on routine information management tasks per pre-established digital and document records project procedures.
• May orient train assign and check the work of lower-level employees.
• Manage and perform project documentation QAQC reviews in association with the documentation originator to ensure compliance with the project naming conventions and sign-off protocols.
• Develop and implement information management policies procedures and best practices
• Oversee the organization storage and retrieval of critical business information and data
• Collaborate with IT and other departments to ensure proper integration of information systems
• Manage large-scale information projects including data migration and system upgrades
• Conduct regular audits to ensure compliance with data governance and privacy regulations
• Provide training and support to staff on information management tools and processes
• Analyze information flow and recommend improvements to enhance efficiency and productivity
• Develop and maintain documentation for information management processes and systems
• Serve as a key liaison between departments for information-related issues and projects
• Stay current with industry trends and emerging technologies in information management

Qualifications

• Minimum of 5-7 years of experience in information management or related field
• Advanced proficiency in information management systems and database management
• Strong analytical and problem-solving skills with attention to detail
• Excellent organizational and time management abilities
• Proven experience in developing and implementing information management policies and procedures
• Proficiency in Microsoft Office Suite especially Excel and Access
• In-depth knowledge of data governance information security and privacy regulations
• Experience managing large-scale information projects

Additional Information

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status AECOM benefits may include medical dental vision life AD&D disability benefits paid time off leaves of absences voluntary benefits perks flexible work optionswell-being resources employee assistance program business travel insurance service recognition awards retirement savings plan and employee stock purchase plan.

AECOM is the global infrastructure leader committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities we solve our clients complex challenges in water environment energy transportation and buildings. Our teams partner with public- and private-sector clients to create innovative sustainable and resilient solutions throughout the project lifecycle from advisory planning design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at .

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts youll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills helping you build the career youve always envisioned. Here youll find a welcoming workplace built on respect collaboration and community - where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

Remote Work :

No

Employment Type :

Contract