Secretary / Document Controller

Ocean Stone Construction; Dubai; On-site; AED 40,622 - 48,657; Full time

Job summary

Ocean Stone Construction is hiring a full-time Document Controller in Dubai. The successful candidate will ensure compliance with local practices and company policies, maintain controlled documents, and support the construction management team. Candidates should have a Bachelors Degree, 3-4 years of experience, and strong English communication skills.

The role offers a pay of AED 4,000 per month and requires management of project document control files and coordination with various teams on-site.

Qualifications

• Minimum of 3-4 years experience as Document Controller at a construction site.
• Must be able to communicate confidently in both written and spoken English.

Responsibilities

• Works under general supervision.
• Ensures compliance with company policies and procedures.
• Maintaining and updating records of controlled documents.
• Carry out quality checks of all documents and maintain Project Document Control Files.
• Coordinate with multidisciplinary teams including construction team, contractors, and clients.

Skills

Confidentiality

Accuracy

Flexibility

Knowledge in Aconex or Web Based Project Management System

Education

Bachelors Degree or any Equivalent

Job description

Qualifications

• Bachelors Degree or any Equivalent
• Minimum of 3-4 years experience as DC at construction site
• Knowledge in Aconex or any other Web Based Project Management System is advantage
• Confidentiality, Accuracy & Flexibility

Responsibilities

• Works under general supervision.
• Ensures that all local practices and activities comply with company policies and procedures.
• Maintaining and updating a record of controlled in and out documents on distribution/circulation
• Carry out quality checks of all documents & create, maintain the Project Document Control Files.
• Coordination with onboard and shop supervision to ensure the latest documents are being used and to supersede the previous revisions with proper stamps.
• Maintenance of computerized databases/logs
• Managing mail and drafting correspondences; take Minutes of the Meetings and Distribute as needed
• Assist the construction team for preparation of reports and for distribution
• Ensure updating server cloud based and back up
• To coordinate with supervision for preparing project schedule & defined document distribution list
• Work closely and coordinate with multidisciplinary teams, including construction team, contractor, subcontractor, consultant and clients
• Proper segregation and categorization; labelling and database updation for all documents.
• Proper definition of folders management, verifying the access controls to folders as per dept requirements and to ensure the storage spaces utilized wisely and effectively
• Assist documentation and planning team to have the accurate details by having effective communication in line with latest document revisions. Ensure completeness of project close out documents backup; and hard copy for storage
• Report to supervisor-in-charge or department head
• Provide support to the construction management team
• Participates with other team members to achieve common goals.
• Prepare ad-hoc reports on projects as needed
• Must be able to communicate confidently in both written and spoken English
• Work under deadlines in fast-paced environment
• Other duties as assigned and extend site duties as per site requirements

Job Type: Full-time

Pay: AED4,000.00 per month