Secretary cum document controller

Danube properties; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

Danube properties is seeking a Document Control professional in Dubai. You will maintain and organize procurement documents and provide administrative support to the Procurement Manager.

The ideal candidate has 2–3 years of experience in document control and is adept at managing documentation processes. Strong organizational and communication skills are required.

Qualifications

• Minimum of 2–3 years of experience in document control or related fields.

Responsibilities

• Maintain and organize procurement documents, contracts, purchase orders, and quotations.
• Provide administrative support to the Procurement Manager and team.
• Prepare reports and document status updates.

Skills

Organizational skills

Attention to detail

Communication skills

Job description

Document Control

• Maintain and organize procurement documents, contracts, purchase orders, quotations, and vendor records.
• Ensure all procurement documentation is accurately filed, updated, and easily retrievable.
• Manage document numbering, version control, and document distribution processes.
• Track document approvals and ensure compliance with company policies and procedures.
• Maintain both electronic and hard‑copy filing systems.
• Prepare reports and document status updates as required.
• Archive and retrieve documents in accordance with record‑retention policies.

Administrative Support

• Provide administrative and secretarial support to the Procurement Manager and team.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare meeting agendas, minutes, and follow up on action items.
• Handle incoming correspondence, emails, and telephone inquiries.
• Draft and prepare letters, memos, presentations, and other business documents.
• Coordinate travel arrangements, hotel bookings, and expense documentation when required.
• Maintain office supplies and support day‑to‑day departmental operations.

Qualifications

• 2–3 years of experience in the same field is mandatory.