Document Controller

Fortes Investment; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Fortes Investment in Dubai seeks a diligent Document Controller to manage project documentation, coordinate with vendors, and support payment processes. You will ensure accurate filing, version control, and easy retrieval of records.

The role requires a Diploma or Bachelor's in an engineering discipline, experience in document control or project coordination, and familiarity with SharePoint and AutoCAD. Strong organizational, communication, and time-management skills are essential.

Qualifications

• Diploma or Bachelor’s degree in Civil Engineering, Mechanical Engineering, Construction Management or related field.
• Experience in document control and project coordination preferred.
• Knowledge of AutoCAD/CAD preferred.
• Familiarity with document management systems like SharePoint.
• Proficiency in Microsoft Office, particularly Excel and Word.
• Strong organizational and time-management skills.
• Excellent communication and vendor coordination skills.
• Ability to manage multiple tasks and follow up on requirements.

Responsibilities

• Prepare and process payment certificates and supporting documentation.
• Coordinate with vendors and suppliers to obtain required documents for payment processing.
• Respond to vendor queries and provide support on documentation and project coordination matters.
• Raise Purchase Requisitions (PRs) and budget requests per company procedures.
• Maintain accurate filing and document control systems for project and vendor documents.
• Track and follow up on pending documentation required for payments, approvals, and project activities.
• Ensure proper version control, organization, and retrieval of project documents.
• Support the project team with general administrative and documentation requirements.
• Liaise with internal departments, vendors, and stakeholders to ensure timely completion of documentation and payment-related processes.
• Assist in maintaining accurate records and reports related to project expenditure, purchase requests, and vendor documentation.

Skills

Document control

Project coordination

Vendor coordination

Microsoft Office

Excel

Time management

Communication skills

Attention to detail

Education

Diploma or Bachelor's in Civil/Mechanical/Construction Management

Tools

AutoCAD

SharePoint

Job description

Job Description – Document Controller

Job Purpose

The Document Controller will be responsible for managing, organizing, and maintaining project-related documentation, supporting the payment process, coordinating with vendors, and ensuring that all records are accurately filed and easily accessible.

Key Responsibilities

• Prepare and process payment certificates and supporting documentation.
• Coordinate with vendors and suppliers to obtain the required documents for payment processing.
• Respond to vendor queries and provide support on documentation and project coordination matters.
• Raise Purchase Requisitions (PRs) and budget requests in accordance with company procedures.
• Maintain accurate filing and document control systems, ensuring all project and vendor-related documents are stored in the appropriate folders and locations.
• Track and follow up on pending documentation required for payments, approvals, and project activities.
• Ensure proper version control, organization, and retrieval of project documents.
• Support the project team with general administrative and documentation requirements.
• Liaise with internal departments, vendors, and other stakeholders to ensure timely completion of documentation and payment-related processes.
• Assist in maintaining accurate records and reports related to project expenditure, purchase requests, and vendor documentation.

Qualifications & Requirements

• Diploma or Bachelor’s degree in Civil Engineering, Mechanical Engineering, Construction Management or a related Engineering discipline.
• Previous experience in document control, project coordination, construction, engineering, or a similar role is preferred.
• Knowledge of AutoCAD/CAD is preferred.
• Good understanding of documentation processes, filing systems, and project coordination.
• Experience with document management systems like SharePoint, or similar is an advantage
• Experience in preparing or coordinating payment certificates and vendor documentation would be an advantage.
• Proficiency in Microsoft Office, particularly Excel and Word.
• Strong organizational and time-management skills with excellent attention to detail.
• Good communication and coordination skills, with the ability to effectively deal with vendors and internal stakeholders.
• Ability to manage multiple tasks and follow up effectively on pending requirements.