School Receptionist - Immediate Start

XPTeach Ltd.; Dubai; On-site; AED 33,000 - 67,000; Full time

Job summary

Taaleem in Dubai seeks a courteous and organized receptionist to support front-d desk operations and administrative tasks. The role requires professionalism, strong English communication, and the ability to handle multiple duties efficiently.

You will manage the switchboard, greet visitors, respond to inquiries, and assist with daily clerical work, ensuring smooth school operations and high standards of child protection practices.

Qualifications

• Excellent command of English, written and verbal.
• Excellent telephone manner and customer-facing skills.
• Highly organized with good presentation and time management.

Responsibilities

• Welcome visitors and register them following procedures.
• Operate the school switchboard.
• Respond to telephone/email enquiries from parents and public.
• Receive parcels and deliveries; manage post and deliveries.
• Use Word and Excel to support administrative team.
• Assist with general admin duties (photocopying, filing).
• Assist in locating students when reported missing.
• Understand data protection and confidentiality.
• Create and distribute daily briefing.
• Work to deadlines calmly under pressure.
• Support school events (Open Days, performances).
• Carry out any necessary tasks for smooth running.

Skills

English proficiency

Telephone manners

Highly organized

Microsoft Office

Good-natured

Well-groomed

Reception tasks

Multitasking

Relationship building

Education

General education

Tools

Microsoft Office

Job description

Taaleem is committed to safeguarding and promoting the welfare of children. At Taaleem, we hold ourselves to a high standard of effective practices in relation to child protection and we are committed to safeguarding and promoting the welfare of children. We expect all staff to share this commitment. Successful applicants will be subject to various background checks including, receipt of high quality references, proof of relevant qualifications, identification and police checks, including overseas checks.

Key Accountabilities:

• Welcome visitors to the school and register them, following student protection procedures
• Operate the school switchboard
• Respond to telephone/email enquiries from parents and public
• Receive parcels and deliveries; ranking outgoing post and arranging special deliveries when necessary
• Use Microsoft packages, particularly Word and Excel, to help support the school's administrative team
• Assist with all administrative duties such as photocopying, filing, etc.
• Assist in locating students when reported "missing" from class
• Understand data protection and confidentiality
• Create and distribute the school's daily briefing
• Work to deadlines in a calm and confident manner when under pressure
• Assist with school events such as Parent Open Days and School Performances.
• Carry out any such task as shall be deemed necessary to the smooth running of the school.
• Perform any other duty upon request

Requirements

Education: Good general education appropriate to the post

Experience: A minimum of 2 years' experience working in a similar field

Competencies:

• Excellent command of the English language, both written and verbal.
• Excellent telephone manner.
• Highly organized.
• Experienced in Microsoft.
• Good-natured.
• Well-groomed and courteous.
• Understanding of general reception tasks with excellent customer facing skills.
• A multi-tasker able to support the Management Team with administration.
• Ability to build personal relationships.

Attributes:

• Enthusiastic.
• Well Presented.
• Flexible.
• Highly Organized.
• Confident