School Receptionist - Immediate Start

Dubai British School Jumeira; Dubai; On-site; AED 60,000 - 100,000; Full time

Job summary

Taaleem is seeking an on-site administrative assistant to welcome visitors, operate the school switchboard, and handle inquiries from parents and the public. The role includes delivering general admin duties, supporting events, and ensuring confidentiality and timely communications.

The candidate will use Word and Excel to assist the administrative team, manage post and deliveries, and help maintain smooth daily operations in a school environment.

Qualifications

• Experience in school administration or frontline reception is desirable.
• Proficient in Word and Excel for admin tasks.

Responsibilities

• Welcome visitors and register them per protection procedures.
• Operate the school switchboard and answer calls.
• Respond to enquiries from parents and the public via phone/email.
• Receive parcels and manage outgoing post, arranging special deliveries.
• Assist with standard admin tasks: photocopying, filing, etc.
• Assist in locating students reported missing from class.
• Understand data protection and confidentiality.
• Create and distribute the daily briefing for the school.
• Support school events like Parent Open Days and performances.

Skills

Administrative support

MS Word

MS Excel

Tools

Microsoft Word

Microsoft Excel

Job description

Taaleem is committed to safeguarding and promoting the welfare of children. At Taaleem, we hold ourselves to a high standard of effective practices in relation to child protection and we are committed to safeguarding and promoting the welfare of children. We expect all staff to share this commitment. Successful applicants will be subject to various background checks including, receipt of high quality references, proof of relevant qualifications, identification and police checks, including overseas checks.

Key Accountabilities:

• Welcome visitors to the school and register them, following student protection procedures
• Operate the school switchboard
• Respond to telephone/email enquiries from parents and public
• Receive parcels and deliveries; ranking outgoing post and arranging special deliveries when necessary
• Use Microsoft packages, particularly Word and Excel, to help support the school’s administrative team
• Assist with all administrative duties such as photocopying, filing, etc.
• Assist in locating students when reported “missing” from class
• Understand data protection and confidentiality
• Create and distribute the school’s daily briefing
• Work to deadlines in a calm and confident manner when under pressure
• Assist with school events such as Parent Open Days and School Performances.
• Carry out any such task as shall be deemed necessary to the smooth running of the school.
• Perform any other duty upon request