Sales Executive Assistant

Tanqeeb; Abu Dhabi; On-site; AED 240,000 - 300,000; Full time

Job summary

Tanqeeb is seeking an Executive Assistant to act as the central coordination point between Sales, Customers, and Internal Departments, in Abu Dhabi and internationally. The role supports the Sales Manager in operational and administrative activities to maximize customer-facing time.

Responsibilities include preparing agendas, minutes, action trackers, and coordinating with back-office teams across Dubai, Germany, and China, while ensuring commitments are monitored and completed with

Qualifications

• Experience coordinating with Sales, customers and back-office teams.
• Strong MS Office, presentation and reporting capabilities.
• Ability to manage multiple priorities and deadlines.
• Excellent communication and organizational skills.
• Independent worker with minimal supervision.

Responsibilities

• Prepare agendas and documentation before customer meetings.
• Attend customer review meetings when required.
• Prepare minutes of meetings after customer visits.
• Maintain action trackers and ensure timely completion of all actions.
• Follow up internally and externally until agreed actions are closed.
• Coordinate quotations, technical requests, documentation requests and customer enquiries.
• Ensure commitments made to customers are monitored and completed.

Job description

Job description

§The Executive Assistant acts as the central coordination point between Sales, Customers, and Internal Departments across the organization locally and internationally.

§The role is responsible for ensuring effective execution of customer commitments, follow-up of business actions, coordination with back-office teams in Dubai, Germany, China and other group entities, and supporting the Sales Manager in operational, administrative and commercial activities.

§The primary objective is to maximize the Sales Manager's customer-facing time by ensuring that all internal coordination, follow-up actions, reporting, documentation, meeting management, and administrative activities are executed professionally and on time. This reflects the role's positioning as the operational backbone of the Sales and Business Development function

Responsabilites

Customer Visit & Business Follow-up Management

Prepare agendas and documentation before customer meetings.

Attend customer review meetings when required.

Prepare minutes of meetings (MoM) after customer visits.

Maintain action trackers and ensure timely completion of all actions.

Follow up internally and externally until agreed actions are closed.

Coordinate quotations, technical requests, documentation requests and customer enquiries.

Ensure commitments made to customers are monitored and completed.

Skills

echnical Skills

Advanced Microsoft Office skills (Excel, PowerPoint, Outlook, Word)

Strong presentation preparation capability

Reporting and data analysis skills

CRM experience preferred

Microsoft Dynamics 365 or SAP knowledge is an advantage

Soft Skills

Exceptional organizational skills

Strong follow-up and execution mindset

Excellent communication skills

Ability to manage multiple priorities simultaneously

High attention to detail

Problem-solving capability

Professional customer-service orientation

Ability to work independently with minimal supervision