Sales Secretary

Careers at UAE; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

Careers at UAE is seeking an organized Sales Secretary based in Dubai to join our dynamic Sales team. You will manage CRM updates, support order processing, and help digitalize the order-to-cash cycle. Three years of relevant experience and a proactive approach are required.

The role involves cross-functional collaboration, data analysis with Power BI, and assisting with sales events. Excellent English communications and strong administrative skills are essential for success in this role.

Qualifications

• Excellent level of spoken and written English.
• Ability to work independently and take initiative.
• Strong communication and organizational skills.

Responsibilities

• Create and update project statuses in the CRM system.
• Support automation initiatives for offer and order confirmation form preparation.
• Ensure seamless digitalization of the order-to-cash process.
• Acknowledge orders after LPO/Order Confirmation/LOI has been received.
• Ensure all documentation complies with audit requirements.
• Identify and implement process improvements to enhance sales operations efficiency.
• Collaborate cross-functionally with other departments to streamline processes.
• Draft, reference, and coordinate letters.
• Research relevant information and leads from databases, forwarding them to the appropriate sales personnel for action.
• Monitor market tenders and provide insights for strategic decision-making.
• Ensure data accuracy and quality in project evaluation.
• Prepare queries and analyses using Power BI for internal sales meetings.
• Assist with sales and marketing events.

Skills

English proficiency

Independent work

Team player

Education

Sales/Administration/Business related field

Tools

CRM systems

Automation tools

Power BI

MS Office (Excel)

Job description

Sales Secretary

Job Description

Brilliant! We have good news: We are looking for an organized, UAE-based Sales Secretary to become part of our dynamic Sales team. Your passion for organization and administration coupled with at least three years of experience is what will make you successful in this role. If you are looking to work for a reputed international company within a multicultural team based in Dubai, then this role is an exciting opportunity for you.

As our Sales Secretary, you will work closely together with our entire Sales team to ensure the success of our company and the satisfaction of our clients. Does this sound like a new professional opportunity you’re ready to take on?

Key Responsibilities

• Create and update project statuses in the CRM system
• Support automation initiatives for offer and order confirmation form preparation
• Ensure seamless digitalization of the order-to-cash process
• Acknowledge orders after LPO/Order Confirmation/LOI has been received
• Ensure all documentation complies with audit requirements
• Identify and implement process improvements to enhance sales operations efficiency
• Collaborate cross-functionally with other departments to streamline processes
• Draft, reference, and coordinate letters
• Research relevant information and leads from databases, forwarding them to the appropriate sales personnel for action
• Monitor market tenders and provide insights for strategic decision-making
• Ensure data accuracy and quality in project evaluation
• Prepare queries and analyses using Power BI for internal sales meetings
• Assist with sales and marketing events

Qualifications

• Qualification in sales, administration, business, or a related field
• Proficiency in CRM systems and experience in automation tools
• Strong understanding of digitalized order processing and workflow automation
• Advanced proficiency in all MS Office applications, especially Excel and Power BI
• Excellent level of spoken and written English
• Outstanding communication skills, with a professional, supportive, and proactive attitude
• Ability to work independently and take initiative
• Reliable, confident team player
• Quick learner, with the ability to think outside the box and find solutions
• Passion for process optimization and continuous improvement
• Go above and beyond

Additional Information

Job Type: Full time

Location: Dubai / UAE