Sales Administration Assistant

Badami Holding Group; Dubai; On-site; AED 54,000 - 72,000; Full time

Job summary

Badami Holding Group in Dubai is seeking a proactive Sales Administration Coordinator to support the Head of Sales and the team. You will manage quotations, Proforma Invoices, orders and customer communications to ensure timely processing and accurate documentation.

This role requires 2–5 years of relevant experience, strong Excel and MS Office skills, excellent attention to detail and the ability to coordinate with factories, finance and logistics to keep orders moving smoothly.

Qualifications

• 2–5 years of experience in Sales Administration, Sales Coordination or Commercial Operations.
• Automotive aftermarket experience is preferred.
• Strong Excel and MS Office skills.
• Excellent attention to detail and numerical accuracy.
• Strong communication, coordination and follow-up skills.
• Ability to manage multiple priorities and work under tight deadlines.
• Proactive, accountable and self-driven, with the ability to work independently.
• Good command of written and spoken English.

Responsibilities

• Prepare and issue Proforma Invoices (PI), quotations and order confirmations accurately and on time.
• Process and maintain records of customer orders, pricing, part numbers and commercial terms.
• Coordinate with factories, finance, logistics and other departments for order processing and shipment follow-up.
• Follow up proactively on pending quotations, orders, production schedules, customer requirements and outstanding payments to ensure timely order execution and collection.
• Maintain updated sales, order and shipment status reports.
• Assist the line Manager with meetings, presentations, reports and business correspondence.
• Maintain proper filing of customer and sales documents.
• Handle routine customer communication and coordinate responses with the relevant departments.
• Ensure all pending actions are followed up and brought to the attention of the Head of Sales.
• Support other sales administration tasks as required.

Skills

Sales Administration

Sales Coordination

MS Office

Excel

Tools

MS Excel

MS Office

Job description

To provide efficient administrative and coordination support to the Head of Sales and sales team, ensuring timely processing of quotations, PIs, orders, customer requirements and internal follow-ups.

Key Objective

To ensure that all sales administration, documentation, PI preparation, order processing and follow-up activities are handled accurately and efficiently, allowing the Head of Sales to focus on business development and customer management.

Key Responsibilities

• Prepare and issue Proforma Invoices (PI), quotations and order confirmations accurately and on time.
• Process and maintain records of customer orders, pricing, part numbers and commercial terms.
• Coordinate with factories, finance, logistics and other departments for order processing and shipment follow-up.
• Follow up proactively on pending quotations, orders, production schedules, customer requirements and outstanding payments to ensure timely order execution and collection.
• Maintain updated sales, order and shipment status reports.
• Assist the line Manager with meetings, presentations, reports and business correspondence.
• Maintain proper filing of customer and sales documents.
• Handle routine customer communication and coordinate responses with the relevant departments.
• Ensure all pending actions are followed up and brought to the attention of the Head of Sales.
• Support other sales administration tasks as required.

Requirements

• 2–5 years of experience in Sales Administration, Sales Coordination or Commercial Operations.
• Automotive aftermarket experience is preferred.
• Strong Excel and MS Office skills.
• Excellent attention to detail and numerical accuracy.
• Strong communication, coordination and follow-up skills.
• Ability to manage multiple priorities and work under tight deadlines.
• Proactive, accountable and self-driven, with the ability to work independently.
• Good command of written and spoken English.