Sales Administrative Executive – ASIMCO

A-MAP; Dubai; On-site; AED 67,000 - 112,000; Full time

Job summary

A-MAP in Dubai is seeking a Sales Administration professional with 2-5 years of experience to prepare proforma invoices, quotations, and order confirmations, and to coordinate with factories, finance, logistics for smooth order processing.

You will maintain records, follow up on quotations and payments, produce status reports, and support the Head of Sales with meetings and reports. Strong Excel, MS Office, and English communication are essential.

Qualifications

• 2-5 years of experience in Sales Admin or similar roles.
• Automotive aftermarket experience preferred.
• Strong Excel and MS Office skills.
• Excellent attention to detail and numerical accuracy.
• Strong communication, coordination and follow-up skills.
• Ability to manage multiple priorities under tight deadlines.
• Proactive, accountable and self-driven, with the ability to work independently.
• Good command of written and spoken English.

Responsibilities

• Prepare and issue Proforma Invoices, quotations and order confirmations accurately and on time.
• Process and maintain records of customer orders, pricing, part numbers and commercial terms.
• Coordinate with factories, finance, logistics and other departments for order processing and shipment follow-up.
• Follow up proactively on pending quotations, orders, production schedules, customer requirements and outstanding payments to ensure timely order execution and collection.
• Maintain updated sales, order and shipment status reports.
• Assist the line Manager with meetings, presentations, reports and business correspondence.
• Maintain proper filing of customer and sales documents.
• Handle routine customer communication and coordinate responses with the relevant departments.
• Ensure all pending actions are followed up and brought to the attention of the Head of Sales.
• Support other sales administration tasks as required.

Skills

Excel

MS Office

Attention to detail

Communication skills

Time management

English proficiency

Job description

• Prepare and issue Proforma Invoices (PI), quotations and order confirmations accurately and on time.
• Process and maintain records of customer orders, pricing, part numbers and commercial terms.
• Coordinate with factories, finance, logistics and other departments for order processing and shipment follow-up.
• Follow up proactively on pending quotations, orders, production schedules, customer requirements and outstanding payments to ensure timely order execution and collection.
• Maintain updated sales, order and shipment status reports.
• Assist the line Manager with meetings, presentations, reports and business correspondence.
• Maintain proper filing of customer and sales documents.
• Handle routine customer communication and coordinate responses with the relevant departments.
• Ensure all pending actions are followed up and brought to the attention of the Head of Sales.
• Support other sales administration tasks as required.

Educational Qualification

• 2-5 years of experience in Sales Administration, Sales Coordination or Commercial Operations.
• Automotive aftermarket experience is preferred.
• Strong Excel and MS Office skills.
• Excellent attention to detail and numerical accuracy.
• Strong communication, coordination and follow-up skills.
• Ability to manage multiple priorities and work under tight deadlines.
• Proactive, accountable and self-driven, with the ability to work independently.
• Good command of written and spoken English.

• Rolex Twin Towers, 17th Floor,Office Suite 1701 & 1702,P.O. BOX: 60235