Research Administration Specialist — Academic Impact & Support

Aue; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

The American University in the Emirates (AUE) seeks an efficient and detail-oriented Research Administrative Assistant to support the Research Division and its initiatives.

The role facilitates communication between academic and administrative units, manages documentation, ensures compliance, and supports research activities in a dynamic environment. Strong organizational skills and bilingual English/Arabic are desirable.

Qualifications

• Bachelor’s or Master’s degree in a relevant field (e.g., Business Administration, Public Administration, Communications, or related discipline).
• Previous experience in administrative support roles, preferably within a research or academic environment.
• Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines.
• Excellent communication skills (bilingual proficiency in English and Arabic preferred), both written and verbal.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• High attention to detail and accuracy in documentation and data management.
• Ability to work independently and collaboratively within a team environment.
• Knowledge of academic and administrative systems, policies, and procedures.
• Commitment to confidentiality, integrity, and ethical standards.
• Adaptability and willingness to learn new systems and processes.
• Ability to resolve daily operational matters independently.

Responsibilities

• Provide administrative support to the Research Division, including scheduling meetings, managing calendars, preparing agendas, presentations, reports, and taking meeting minutes.
• Perform accurate data entry and maintain research databases and documentation.
• Organize and maintain project files, research protocols, compliance records, and regulatory documentation.
• Monitor and assist in managing the Research Division budget.
• Ensure research projects comply with institutional policies, research ethics guidelines, and regulatory requirements.
• Arrange travel and coordinate consultancies on behalf of the Vice President for Research.
• Collaborate professionally with internal and external stakeholders to ensure effective communication and service delivery.
• Participate in professional development and training sessions related to research administration.
• Support funding initiatives by collaborating with the advancement and fundraising team.
• Assist in cultivating and maintaining relationships with donors and funding partners.
• Perform additional duties as assigned by the Vice President for Research in alignment with the Research Strategic Plan.

Skills

Organizational skills

Time management

Communication skills

Bilingual in English and Arabic

Microsoft Office

Attention to detail

Independent and collaborative work

Education

Bachelor’s or Master’s degree

Tools

MS Office

Job description

The American University in the Emirates (AUE) seeks an efficient and detail-oriented Research Administrative Assistant to support the Research Division and its initiatives.

The role facilitates communication between academic and administrative units, manages documentation, ensures compliance, and supports research activities in a dynamic environment. Strong organizational skills and bilingual English/Arabic are desirable.