Bilingual Academic Operations Coordinator

The American University in the Emirates (AUE); Dubai; On-site; AED 80,000 - 110,000; Full time

Job summary

The American University in the Emirates (AUE) seeks a proactive College Coordinator to support the College of Security and Global Studies. You will liaise with faculty, students, and external stakeholders, ensuring smooth administrative and academic operations while maintaining strict confidentiality.

You will handle daily offices tasks, organize meetings, prepare reports and minutes, manage records, and assist with admissions interviews, registrations, and events, all while using English and

Qualifications

• Bachelor’s degree in a related field required.
• Strong communication skills essential for multiple stakeholders.
• Previous experience in academic administration or coordination preferred.
• Proficiency with Microsoft Office Suite and administrative systems/software.
• Excellent organizational, interpersonal, and time-management skills.

Responsibilities

• Serve as the main point of contact within the college for faculty, staff, students, and external stakeholders.
• Receive incoming visitors and phone calls and respond to inquiries professionally and efficiently.
• Provide administrative support for the daily operations of the College of Security and Global Studies.
• Assist faculty and staff with college policies, procedures, and administrative requirements.
• Prepare correspondence, presentations, reports, agendas, meeting materials, and minutes.
• Coordinate student processes, including admissions interviews, registration support, and academic inquiries.
• Arrange facilities and logistical support for college events, seminars, workshops, conferences, and other activities.
• Maintain and update student and faculty records with confidentiality.
• Coordinate final grade submissions, incomplete exam documentation, and related academic administrative processes.
• Organize and schedule meetings and appointments, ensuring timely communication.
• Attend meetings, distribute agendas, record minutes, and circulate outcomes to attendees.
• Manage shared folders, databases, and collaborative workspaces related to college operations.
• Ensure smooth day-to-day functioning of the college office and administrative processes.
• Support accreditation, quality assurance, and reporting activities as required.

Skills

Strong communication skills

Academic administration experience

Organizational skills

Interpersonal skills

Time management

Education

Bachelor’s degree in business administration, Education, Public Administration, or a related field

Tools

Microsoft Office Suite

Administrative software

Job description

The American University in the Emirates (AUE) seeks a proactive College Coordinator to support the College of Security and Global Studies. You will liaise with faculty, students, and external stakeholders, ensuring smooth administrative and academic operations while maintaining strict confidentiality.

You will handle daily offices tasks, organize meetings, prepare reports and minutes, manage records, and assist with admissions interviews, registrations, and events, all while using English and