Research Administrative Assistant

Aue; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

The American University in the Emirates (AUE) seeks an efficient and detail-oriented Research Administrative Assistant to support the Research Division and its initiatives.

The role facilitates communication between academic and administrative units, manages documentation, ensures compliance, and supports research activities in a dynamic environment. Strong organizational skills and bilingual English/Arabic are desirable.

Qualifications

• Bachelor’s or Master’s degree in a relevant field (e.g., Business Administration, Public Administration, Communications, or related discipline).
• Previous experience in administrative support roles, preferably within a research or academic environment.
• Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines.
• Excellent communication skills (bilingual proficiency in English and Arabic preferred), both written and verbal.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• High attention to detail and accuracy in documentation and data management.
• Ability to work independently and collaboratively within a team environment.
• Knowledge of academic and administrative systems, policies, and procedures.
• Commitment to confidentiality, integrity, and ethical standards.
• Adaptability and willingness to learn new systems and processes.
• Ability to resolve daily operational matters independently.

Responsibilities

• Provide administrative support to the Research Division, including scheduling meetings, managing calendars, preparing agendas, presentations, reports, and taking meeting minutes.
• Perform accurate data entry and maintain research databases and documentation.
• Organize and maintain project files, research protocols, compliance records, and regulatory documentation.
• Monitor and assist in managing the Research Division budget.
• Ensure research projects comply with institutional policies, research ethics guidelines, and regulatory requirements.
• Arrange travel and coordinate consultancies on behalf of the Vice President for Research.
• Collaborate professionally with internal and external stakeholders to ensure effective communication and service delivery.
• Participate in professional development and training sessions related to research administration.
• Support funding initiatives by collaborating with the advancement and fundraising team.
• Assist in cultivating and maintaining relationships with donors and funding partners.
• Perform additional duties as assigned by the Vice President for Research in alignment with the Research Strategic Plan.

Skills

Organizational skills

Time management

Communication skills

Bilingual in English and Arabic

Microsoft Office

Attention to detail

Independent and collaborative work

Education

Bachelor’s or Master’s degree

Tools

MS Office

Job description

The American University in the Emirates (AUE) is seeking an efficient and detail-oriented Research Administrative Assistant to provide crucial administrative support to the Research Division and its initiatives.

The role facilitates communication and collaboration between the University’s academic and administrative divisions. The successful candidate will assist in managing administrative operations, maintaining project documentation, supporting compliance processes, and ensuring the smooth functioning of research-related activities.

This position requires strong organizational skills, attention to detail, professionalism, and the ability to work effectively in a dynamic research environment.

Qualifications & Experience

• Bachelor’s or Master’s degree in a relevant field (e.g., Business Administration, Public Administration, Communications, or related discipline).
• Previous experience in administrative support roles, preferably within a research or academic environment.
• Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines.
• Excellent communication skills (bilingual proficiency in English and Arabic preferred), both written and verbal.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• High attention to detail and accuracy in documentation and data management.
• Ability to work independently and collaboratively within a team environment.
• Knowledge of academic and administrative systems, policies, and procedures.
• Commitment to confidentiality, integrity, and ethical standards.
• Adaptability and willingness to learn new systems and processes.
• Ability to resolve daily operational matters independently.

Key Responsibilities

• Provide administrative support to the Research Division, including scheduling meetings, managing calendars, preparing agendas, presentations, reports, and taking meeting minutes.
• Perform accurate data entry and maintain research databases and documentation.
• Organize and maintain project files, research protocols, compliance records, and regulatory documentation.
• Monitor and assist in managing the Research Division budget.
• Ensure research projects comply with institutional policies, research ethics guidelines, and regulatory requirements.
• Arrange travel and coordinate consultancies on behalf of the Vice President for Research.
• Collaborate professionally with internal and external stakeholders to ensure effective communication and service delivery.
• Participate in professional development and training sessions related to research administration.
• Support funding initiatives by collaborating with the advancement and fundraising team.
• Assist in cultivating and maintaining relationships with donors and funding partners.
• Perform additional duties as assigned by the Vice President for Research in alignment with the Research Strategic Plan.

About American University in the Emirates (AUE):

The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is located in Dubai Intl. Academic City.

AUE is not just a place of learning but a hub of innovation and growth, where your expertise and aspirations find a welcoming environment.

At AUE, we believe Nothing is Impossible is the Pathway to Success

AUE comprises eight dynamic colleges: College of Law, College of Education, College of Health Science, College of Design, College of Business Administration, College of Health Science, College of Media and Mass Communication, College of Computer Information Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education.

The American University in the Emirates is accredited by SACSCOC(the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and master’s degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels

The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited byCAA(the Commission for Academic Accreditation), Ministry of Education, United Arab Emirates.

The College of Business Administration is a proud member of AACSB(The Association to Advance Collegiate Schools of Business), and its degree programs (Bachelor of Business Administration, Master of Business Administration, Master of Sport Management) are accredited by AACSB) as of 2022.

The Bachelor of Computer Science in the College of Computer Information Technology is accredited by the Computing Accreditation Commission of ABET.

NASAD (The National Association of Schools of Art and Design) has granted the Bachelor of Science in Fashion Design, Bachelor of Science in Graphic Design, Bachelor of Science in Interior Design, and Bachelor of Science in Animation in the College of Design, the designation of Substantial Equivalency with accredited programs in the United States.