Research Administration Coordinator

American University; Dubai; On-site; AED 100,000 - 167,000; Full time

Job summary

The American University in the Emirates (AUE) seeks a detail-oriented Research Administrative Assistant to support the Research Division in Dubai. You will manage calendars, prepare agendas, and take meeting minutes while ensuring accurate documentation and smooth communications across departments.

Responsibilities include data entry, maintaining research records, assisting with budget monitoring, ensuring compliance with ethics and regulatory policies, coordinating travel, and supporting donors

Qualifications

• Bachelor’s or Master’s degree in a relevant field.
• Experience in administrative support, preferably in research/academic environments.
• Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines.
• Excellent communication skills; bilingual English/Arabic preferred.
• Proficiency in Microsoft Office: Word, Excel, PowerPoint, Outlook.
• High attention to detail and accuracy in documentation and data management.
• Ability to work independently and collaboratively within a team.
• Knowledge of academic and administrative systems, policies, and procedures.
• Commitment to confidentiality, integrity and ethics.
• Adaptability and willingness to learn new systems and processes.
• Ability to resolve daily operational matters independently.

Responsibilities

• Provide administrative support to the Research Division, including scheduling meetings, managing calendars, preparing agendas, presentations, reports, and taking meeting minutes.
• Perform accurate data entry and maintain research databases and documentation.
• Organize and maintain project files, research protocols, compliance records, and regulatory documentation.
• Monitor and assist in managing the Research Division budget.
• Ensure research projects comply with institutional policies, ethics guidelines, and regulatory requirements.
• Arrange travel and coordinate consultancies on behalf of the Vice President for Research.
• Collaborate with internal and external stakeholders to ensure effective communication and service delivery.
• Participate in professional development and training sessions related to research administration.
• Support funding initiatives by collaborating with the advancement and fundraising team.
• Assist in cultivating and maintaining relationships with donors and funding partners.
• Perform additional duties as assigned by the Vice President for Research in alignment with the Research Strategic Plan.

Skills

Organization

Communication (English/Arabic)

MS Office

Data management

Independent work

Confidentiality

Adaptability

Team collaboration

Time management

Policy knowledge

Education

Bachelor’s or Master’s degree in Business Admin / Public Admin / Communications or related

Tools

Administrative software

Job description

The American University in the Emirates (AUE) seeks a detail-oriented Research Administrative Assistant to support the Research Division in Dubai. You will manage calendars, prepare agendas, and take meeting minutes while ensuring accurate documentation and smooth communications across departments.

Responsibilities include data entry, maintaining research records, assisting with budget monitoring, ensuring compliance with ethics and regulatory policies, coordinating travel, and supporting donors