Remote Operations & Administrative Coordinator

Remotedxb; Dubai; Remote; AED 60,000 - 90,000; Full time

Job summary

Remotedxb is seeking an organized Administrative Coordinator to support daily business operations and keep internal processes running smoothly. You will manage calendars, coordinate communications, prepare reports, and assist with onboarding and invoices for a distributed team.

Fluent English is required; you should be comfortable working with remote teams, maintaining confidentiality, and meeting deadlines in a fast-paced environment while identifying process improvements.

Qualifications

• Experience coordinating schedules, meetings, documents, and administrative processes.
• Strong computer and digital skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent written and spoken English communication.

Responsibilities

• Coordinate daily administrative activities and support business operations
• Manage calendars, meetings, appointments, and schedules
• Coordinate communication and information between internal teams and external contacts
• Organize and maintain digital files, documents, records, and databases
• Prepare, update, and distribute reports, presentations, and spreadsheets
• Monitor administrative tasks, deadlines, and follow-ups to ensure timely completion
• Assist with onboarding, team coordination, and other internal administrative processes
• Manage routine emails, requests, and inquiries
• Coordinate meetings, calls, events, and other business activities
• Assist with invoices, expense tracking, and purchase requests
• Identify process gaps and recommend improvements to increase administrative efficiency
• Maintain confidentiality when handling sensitive company and business information
• Ensure administrative procedures and company policies are consistently followed

Skills

Calendar management

Meeting coordination

Communications

English proficiency

Independent work

Remote team collaboration

Job description

Remotedxb is seeking an organized Administrative Coordinator to support daily business operations and keep internal processes running smoothly. You will manage calendars, coordinate communications, prepare reports, and assist with onboarding and invoices for a distributed team.

Fluent English is required; you should be comfortable working with remote teams, maintaining confidentiality, and meeting deadlines in a fast-paced environment while identifying process improvements.