Remote Global Travel & VIP Executive Assistant

ACS-Group-Gmbh-1; Abu Dhabi; Remote; AED 200,000 - 300,000; Full time

Job summary

ACS Group seeks an experienced Executive Assistant to join our Travel & Lifestyle team. This role focuses on supporting executives, managing international schedules, and delivering service at the highest standards, with emphasis on travel coordination.

You will arrange hotels, flights, private aviation, and VIP airport services, research destinations, negotiate rates, and maintain accurate itineraries while collaborating across departments.

Qualifications

• 3+ years of experience as an Executive Assistant or similar role supporting senior executives.
• Solid experience organizing international travel; exposure to private aviation or VIP airport services is a plus.
• Willingness to travel internationally and accompany executives when required.
• Excellent organizational, multitasking, and time-management skills.
• Strong communication, negotiation, and problem-solving abilities.
• Exceptional attention to detail and the ability to anticipate needs.
• Proactive, service-oriented mindset with professionalism and discretion.

Responsibilities

• Provide day-to-day executive support with a primary focus on international travel.
• Arrange hotels, commercial flights, private jet charters, transfers, and activities.
• Research destinations, prepare tailored proposals, and negotiate rates with providers.
• Monitor bookings for accuracy and seamless execution, maintain itineraries.
• Coordinate private aviation requests, VIP airport services, and meet-and-greet arrangements.
• Maintain travel calendars and coordinate schedules with departments.
• Prepare daily task updates and ensure smooth shifts and handovers.
• Collaborate with Travel & Lifestyle team to ensure service continuity.

Skills

Executive support

Travel coordination

International travel

GDS platforms

Multitasking

Time management

Communication

Negotiation

Discretion

Confidentiality

Job description

ACS Group seeks an experienced Executive Assistant to join our Travel & Lifestyle team. This role focuses on supporting executives, managing international schedules, and delivering service at the highest standards, with emphasis on travel coordination.

You will arrange hotels, flights, private aviation, and VIP airport services, research destinations, negotiate rates, and maintain accurate itineraries while collaborating across departments.