Registrar

GEMS Education; Abu Dhabi; On-site; Confidential; Full time

Job summary

GEMS Education in Abu Dhabi seeks a Registrar to manage student enrolment numbers in line with school budgets. The role involves meeting with prospective parents, explaining admission procedures, curriculum, fees and regulations, and guiding families through the enrolment process.

You will maintain accurate waiting lists and student records, manage the OASIS database daily, and produce enrolment reports for leadership and corporate offices.

Responsibilities

• Meet with prospective parents to explain admission procedures, curriculum, fee structure and regulations.
• Maintain an accurate record of all places available and an up-to-date waiting list detailing students awaiting placement.
• Update, maintain and manage the student information in the OASIS database daily.
• Ensure enrolment processes (re-enrolment, Parent School Contract, and registration) are completed on schedule.
• Prepare reports for the School Principal/CEO and corporate office on enrolments, waiting lists, vacancies, and conversion data.
• Collaborate with Principal/CEO, SLT and FOH to develop and implement enrolment strategies to meet budget targets.
• Maintain files for all applicants, current and exiting students and alumni; complete exit documentation.
• Ensure compliance with ADEK rules and GEMS policies; address audit items timely.
• Perform other duties as requested by line managers/supervisors.

Tools

OASIS database

Job description

Job scope:

Manage student enrolment numbers to meet or exceed the school specific enrolment budget consistently
throughout the academic year and ensuring all students registered in accordance with the GEMS Enrolment
Process and the specific governing body.

Role and responsibilities:

Meet with prospective parents to explain admission procedures, curriculum, fee structure and regulations
in order to ensure prospective parents enrol their children at the school. Registrar’s in a similar target
market to ensure that prospective parents who cannot secure a place at the school are actively guided to
secure a place at an alternative GEMS school.

Maintain an accurate record of all places available at the school and an up to date waiting list that details
students who wish to be enrolled and have passed any necessary placement tests. Registrar’s should aim
to have 50 students per year group, fully assessed waiting to be placed.

Update, maintain and manage the student information OASIS database ensuring that up to date
information is available on a daily basis.

Ensure annual enrolment processes such as; the re-enrolment process, Parent School Contract and
registration of students, is completed within the agreed timetable.

Prepare reports for the School Principal/CEO and the corporate office reflecting; the current enrolments,
waiting lists, status of vacant seats and current conversion data. Registrars should meet regularly with
the Principal/CEO and SLT of the school to discuss the reports and assist the school with student number
projections.

If necessary, collaborate with School Principal/CEO, SLT and other members of the FOH be able to
develop and implement enrolment strategies in order to achieve budget enrolment numbers at the
school.

Maintain and create files for all new applicant, new students, current student, exiting students and alumni
and complete all exit documentation for students withdrawing from the school.

Be fully versed in all the rules and regulations of the Ministry of Education and other relevant governing
bodies (ADEK) to ensure compliance during the admission process.

Ensure the GEMS policies, procedures and codes of conduct are followed at all times and ensure all audit
items are addressed in a timely manner.

Perform other duties as requested by direct and dotted reporting line managers/supervisors.