School Registrar

Dubai Sms; Dubai; On-site; AED 89,280 - 133,920; Full time

Job summary

A reputable school in Dubai is seeking a dedicated School Registrar to manage student registrations and maintain academic records. The ideal candidate will have a Bachelor's degree and at least 2 years of experience in a school front office role. Responsibilities include overseeing KHDA registrations, supporting parents with registration queries, and compiling statistical reports. Candidates with experience as a registrar in the UAE will be preferred. Proficiency in MS Office and basic Arabic is essential for effective collaboration.

Qualifications

• Minimum of 2 years’ experience in a front office role within a school environment.
• Desirable: 1 year of experience as a registrar in a reputable school in the UAE.

Responsibilities

• Maintain accurate student academic records and oversee registration processes.
• Administer KHDA registrations and manage School Parent Contracts.
• Compile statistical reports on student enrolment for management.

Skills

Strong data entry and communication abilities

Proficiency in MS Office

Excellent organizational skills

Problem-solving skills

Ability to collaborate effectively

Basic proficiency in Arabic

Education

Bachelor's degree from an accredited institution

Additional qualifications in education administration

Tools

Student information management systems

Job description

School of Modern Skills is currently seeking energetic, enthusiastic, and dedicated personnel for School Registrar. In this crucial role, you will be responsible for maintaining accurate student academic records, overseeing the registration process, managing KHDA registrations, administering the Parent School Contract, and preparing statistical enrollment reports.

Student Enrolment and Re-enrolment

• Establish and manage the registration and re-registration processes and deadlines.
• Administer MOE affairs, School Parent Contracts, and KHDA registrations.
• Provide support to parents regarding registration queries.
• Ensure compliance with KHDA guidelines throughout the registration process.
• Maintain updated academic records and documents for current students.
• Conduct entrance exams for new students in collaboration with the Senior Leadership Team, following American Curriculum guidelines.
• Collaborate with department heads to evaluate entrance exams and gather feedback.

KHDA Affairs

• Regularly review and update the KHDA Parent School Contract and obtain Principal's approval before submission to KHDA.
• Serve as the primary contact for parents regarding the Parent School Contract, addressing questions and issues.
• Ensure timely follow-up with parents to secure signed contracts.

Class Assignments

• Assign students to classes according to school policy and communicate decisions to parents.
• Facilitate meetings between parents and the Principal as necessary.

Reporting and Analysis

• Compile and maintain statistical reports on student enrolment for management.
• Handle exit interviews for students requesting transfer certificates, identifying reasons for transfers.

Policies and Procedures

• Stay updated on school policies and procedures, ensuring new parents are informed.
• Support the Principal in organizing graduation ceremonies and special events.

Qualifications and Skills

Education: Bachelor’s degree from an accredited institution; additional qualifications in education administration are a plus.

Experience:

• Minimum of 2 years’ experience in a front office role within a school environment.
• Desirable: 1 year of experience as a registrar in a reputable school in the UAE.

Skills:

• Strong data entry and communication abilities.
• Proficiency in MS Office and student information management systems.
• Excellent organizational and problem-solving skills.
• Ability to collaborate effectively with staff, students, and parents.
• Basic proficiency in Arabic and an understanding of Arabic culture are essential.