Receptionist (UAEN)

Zutari; Dubai; On-site; AED 89,280 - 111,600; Full time

Job summary

Zutari Dubai is seeking a professional Receptionist to create a welcoming front‑of‑house for clients, visitors and staff. You will manage calls, sign‑ins, meeting room access, and overall administrative support to ensure smooth day‑to‑day operations.

The role requires at least two years in reception or admin, excellent organisational and interpersonal skills, and proficiency with Microsoft Office (Outlook, Word, Excel). UAE national candidates only, with English essential and Arabic a plus.

Qualifications

• Two years minimum experience in receptionist, front desk, or admin roles.
• Strong organisational and interpersonal skills.
• Excellent written and verbal communication in English; Arabic would be advantageous.

Responsibilities

• Welcome visitors and clients in a professional, friendly manner.
• Answer, screen, and route calls; take messages when needed.
• Manage visitor sign-in and access to meeting rooms and offices.
• Coordinate housekeeping and presentation of reception and conference spaces.
• Assist with meeting room bookings and couriers/deliveries.
• Provide general administrative support to the office and Facilities Manager.

Skills

Administrative skills

Organisational skills

Customer service

Time management

Communication skills

Tools

Microsoft Office

Job description

Behind every transformative infrastructure project is a network of people, systems, and ideas working in sync.

We are a leading buildings, infrastructure engineering and advisory firm with over 90 years of experience across Africa and the Middle East. While our work shapes physical infrastructure, from schools to stadiums, dams to bridges, it is powered by the strength of our people and the systems that support them.

We are seeking individuals who bring clarity, structure, and insight to complex environments, enabling our teams to deliver meaningful, sustainable impact at scale.

About the role:

The Receptionist will be the first point of contact for Zutari’s Dubai office, creating a professional, welcoming, and efficient front-of-house experience for clients, visitors, and employees. This role plays an important part in ensuring the smooth day-to-day running of the office, supporting administrative coordination, facilities-related activities, and visitor engagement.

Key responsibilities

• Welcome visitors, clients, and employees in a professional and friendly manner, ensuring an excellent front-desk experience.
• Answer, screen, and redirect incoming calls promptly and professionally, taking accurate messages where required.
• Monitor the arrival and departure of all visitors, clients, and employees at reception.
• Manage visitor sign-in processes and coordinate access to meeting rooms and office spaces.
• Escort or direct visitors to the relevant meeting rooms or office areas as required.
• Maintain a neat, organised, and professional reception and front-of-house environment at all times.
• Coordinate the housekeeping and presentation of reception, meeting rooms, and conference spaces.
• Support meeting room bookings and ensure rooms are prepared for internal and external meetings.
• Assist with courier coordination, deliveries, and general front-desk correspondence.
• Assist in dispatching and signing in fleet vehicles where required.
• Provide day-to-day office administration support and assist with general office management activities.
• Support the planning and coordination of client-facing or executive events hosted by Zutari when required.
• Collaborate with corporate support teams to ensure a seamless and positive experience for all visitors and staff.
• Assist the Facilities Manager with general administrative tasks as needed.’
• This opportunity is open toUAE Nationals (Emirati)only.
• Minimum of2 years’ experiencein a receptionist, front desk, office support, or administrative role.
• Experience in a professional office or corporate environment would be advantageous.
• Strong administrative and organisational skills.
• Ability to produce accurate, high-quality work with excellent attention to detail.
• Willingness to learn and take initiative.
• Ability to work under pressure and manage multiple priorities effectively.
• Good time management and coordination skills.
• Strong interpersonal skills and ability to collaborate with a wide range of stakeholders.
• Proficiency in Microsoft Office applications such as Outlook, Word, and Excel.
• Strong verbal and written communication skills inEnglish;Arabicwould be advantageous.

Skills and characteristics

• Outgoing and professional personality with a positive and service-oriented attitude
• Attentive, friendly, helpful, and courteous manner
• Strong customer service and relationship-building skills
• Well‑presented and confident in dealing with clients and senior stakeholders
• Reliable, proactive, and adaptable
• Able to handle confidential information with discretion
• Strong sense of ownership and accountability

We believe that a diverse workforce is key to our business success. We seek the best people for our jobs based on their skills, qualifications, and experience. We embrace the principle of equal opportunity in employment, and we work towards eliminating all forms of unlawful discrimination in our employ