Receptionist - Group Legal - Corporate Services

Al-Futtaim; Dubai; On-site; AED 78,000 - 100,000; Full time

Job summary

Al-Futtaim in Dubai seeks a Receptionist to support the Group Legal / Corporate Services teams. The role involves handling day-to-day admin, fielding calls, scheduling meetings, and assisting visitors to create a professional office environment.

Responsibilities include travel arrangements for senior staff, office supply management, and contributing to presentations and reports. Strong MS Office skills and a proactive, organized approach are essential.

Qualifications

• Associate's degree in a related field is required.
• Proven administrative or receptionist experience preferred.
• Proactive, well-organized, and able to prioritize multiple tasks.

Responsibilities

• Provide administrative support to ensure efficient operation of the office.
• Answer phone calls, schedule meetings, and support visitors.
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Complete operational requirements by scheduling and assigning administrative projects and expediting work results.
• Make travel arrangements for senior staff (flights, cars, hotel or restaurant reservations).
• Exhibit polite, professional communication via phone, e-mail, and mail.
• Maintain office supplies; work with vendors to ensure adequate levels.
• Assist in development of presentations and reports.

Skills

Microsoft Office

Organizational skills

Communication skills

Proactive approach

Attention to detail

Multitasking

Education

Associate's Degree

Tools

Xero

MYOB

Job description

Job Title: Receptionist - Group Legal - Corporate Services

Job Location: Dubai, United Arab Emirates

Work Mode: On-site

Job Reference/ID: 178408

Job Description / Role:

The Receptionist plays a crucial role in managing the day-to-day administrative functions to ensure a smooth operation of the office. This includes assisting supervisors, providing support to senior staff, and exhibiting professional communication with stakeholders. Success in this role involves proactive problem-solving and creating a positive experience for office visitors and team members.

Key Responsibilities:

• Provide administrative support to ensure efficient operation of the office.
• Answer phone calls, schedule meetings, and support visitors.
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Complete operational requirements by scheduling and assigning administrative projects and expediting work results.
• Make travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
• Exhibit polite and professional communication via phone, e-mail, and mail.
• Ensure office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies.
• Assist in the development of presentations and reports as required.

Experience Required: Prior administrative experience.

Education Qualifications: Associate's Degree in a related field.

Skills Required:

• Proficiency in Microsoft Office applications, including Word, Outlook, PowerPoint, and Excel.
• Strong organizational skills with the ability to manage multiple tasks and attention to detail.
• Excellent communication skills, both written and verbal.
• Proactive approach with a focus on creating positive experiences for office visitors and team members.
• Knowledge of Xero or MYOB packages is an advantage.

Employment / Job Type: Full Time

Nationality: UAE National (Emiratisation)

About the Company:

One of the largest privately held UAE conglomerates, with roots in the 1930s and operations in automotive, retail, real estate, financial services, and health. It represents brands including Toyota, Lexus, Honda, IKEA, ACE, and Marks and Spencer, and develops destinations such as Dubai Festival City. The group employs tens of thousands regionally.

Company Industry: Conglomerate

Department / Functional Area: Group Legal | Corporate Services

Closing Date: Not mentioned (apply as soon as possible)