Receptionist

Client of Pink Camel; Dubai; On-site; AED 167,000 - 190,000; Full time

Job summary

Global Law Firm in Dubai is seeking a professional Receptionist to provide outstanding front-of-house and facilities support in a fast-paced professional environment. You will create a welcoming experience for clients and visitors while assisting daily office operations, meeting coordination and general administration.

UAE National Emiratisation program applies. Working hours are 9:00–18:00 with coverage 16:30–18:00.

Qualifications

• Excellent interpersonal verbal and written communication skills.
• Strong customer service and client-facing skills with a professional and approachable manner.
• Highly organised with excellent time management and attention to detail.
• Ability to manage multiple priorities and deliver high-quality tasks on time.
• Confident working independently within a fast-paced environment.
• Strong team player with initiative and flexibility.
• Professional presentation in a client-facing environment.

Responsibilities

• Provide a professional meet-and-greet service for clients, visitors and employees.
• Manage meeting room bookings, visitor badges, parking, catering and room setup.
• Prepare meeting rooms with layouts and AV equipment as required.
• Maintain reception areas and client-facing spaces to a high standard.
• Coordinate with external catering providers for refreshments and hospitality.
• Operate telephone and intercom systems and handle inquiries professionally.
• Control visitor and security passes in coordination with security.
• Support with office moves and facilities-related activities as needed.
• Maintain high standards of customer care for colleagues, clients and visitors.

Skills

Interpersonal skills

Communication skills

Time management

Customer service

Organisation

Multitasking

Calm under pressure

Team player

Proactive

MS Office

Tools

Microsoft Office

Job description

Job Description

We are looking for a Receptionist for a Global Law Firm based in Dubai.

Location Dubai UAE

Salary 15 000 17 000 AED month

Qualifications

• Must be a UAE National (Emirati) as part of the company s Emiratisation programme


• Comfortable working 9 00 18 00 with availability to specifically cover 16 30 18 00


• Previous experience in a Receptionist Front of House Client Services Facilities Support or similar customer-facing role is preferred


• Experience within a professional services environment is highly desirable


• Excellent interpersonal verbal and written communication skills


• Strong customer service and client-facing skills with a professional and approachable manner


• Highly organised with excellent time management and attention to detail


• Ability to manage multiple priorities and consistently deliver tasks on time and to a high standard


• Confident working independently within a fast-paced high-pressure environment


• Strong team player with a proactive approach and high degree of initiative


• Ability to remain calm professional and efficient when working under pressure


• Enthusiastic flexible and solutions-focused with a strong can-do attitude


• Good working knowledge of Microsoft Office and standard IT applications


• Strong relationship-building skills with the ability to communicate effectively with clients colleagues suppliers and third-party service providers


• Professional presentation and commitment to maintaining high standards within a client-facing environment

Key Responsibilities

• Provide a professional meet-and-greet service for clients visitors and employees in line with client service standards


• Manage meeting room bookings visitor badges car parking arrangements catering requirements and room set-up


• Prepare meeting rooms according to booking requirements including layouts and AV equipment


• Ensure reception areas meeting rooms hospitality suites and other client-facing areas are maintained to a high standard


• Liaise with external catering providers to coordinate refreshments and hospitality requirements


• Operate telephone and intercom systems and handle incoming enquiries professionally


• Manage and control visitor and security access passes in coordination with external security providers


• Support the monitoring ordering storage and distribution of office stationery and supplies


• Manage incoming and outgoing post including sorting internal distribution and external mail processing


• Provide support with office moves and other facilities-related activities when required


• Maintain high standards of customer care for internal colleagues external clients and visitors


• Work collaboratively with internal teams and third-party service providers to ensure efficient facilities and office support


• Support the delivery of agreed service levels and KPIs


• Follow applicable health and safety policies and procedures helping maintain a safe working environment


• Provide additional administrative and facilities support as required to meet business needs

About the Role

We are seeking a professional organised and customer-focused Receptionist to provide exceptional front-of-house and facilities support within a fast-paced professional environment in Dubai. You will be responsible for creating a welcoming experience for clients and visitors while supporting the smooth day-to-day operation of the office. The role combines reception client hospitality meeting room coordination facilities support and general administration requiring excellent communication skills attention to detail and a proactive approach. The ideal candidate will be confident working with clients and senior stakeholders while maintaining the highest standards of professionalism and customer service. Must be a UAE National (Emirati) as part of the company s Emiratisation programme. Comfortable working 9 00 18 00 with availability to specifically cover 16 30 18 00. Previous experience in a Receptionist Front of House Client Services Facilities Support or similar customer-facing role is preferred. Experience within a professional services environment is highly desirable. Excellent interpersonal verbal and written communication skills. Strong customer service and client-facing skills with a professional and approachable manner. Highly organised with excellent time management and attention to detail. Ability to manage multiple priorities and consistently deliver tasks on time and to a high standard. Confident working independently within a fast-paced high-pressure environment. Strong team player with a proactive approach and high degree of initiative. Ability to remain calm professional and efficient when working under pressure. Enthusiastic flexible and solutions-focused with a strong can-do attitude. Good working knowledge of Microsoft Office and standard IT applications. Strong relationship-building skills with the ability to communicate effectively with clients colleagues suppliers and third-party service providers. Professional presentation and commitment to maintaining high standards within a client-facing environment.